Finance & Management Services Officer, SCL8, 12 Months Renewable Contract

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

1. Support the development and implementation of Standard Operating Procedures, Guidelines and Policies to enhance financial management, management services, reporting and internal controls at NACO. This will include reviewing existing policies and procedures on the major aspects of the NACO financial operations to identify areas where additional guidelines are required to support effectiveness and efficiency of operations, liaising with other Units or offices on the requirement/applicability of new guidelines.

2. Lead and coordinate the effective functionality of the Country Office finance, management services, TEC support staff. This will include task allocations, staff appraisals, coaching and mentoring, identifying additional staffing needs and supporting the recruitment process for new staff and holding regular coordination meetings for finance unit staff.

3. Prepare routine and adhoc financial reports and analysis to both internal and external stakeholders to support decision making and to comply with donor, partner or other stakeholder requirements. This will include reviewing the financial analysis work of other finance staff before presentation to the varied stakeholders and the presentation of these analyses to the varied stakeholders in the appropriate formats.

4. Oversee allocation of expenditure to the programmatic budgets. This will include provision of expenditure allocation codes to the various spending units in line with the budgets and workplans, review and release pre-commitment documents entered into WINGS/COUPA to ensure compliance with the approved expenditure allocation, budget and workplans. 5. Fund management of the DSC (Direct Support Costs), Programme Support and Administration (PSA) budgets, Locally Generated Funds (LGF) and monitoring of the expenditure on the other programmatic activity budgets. This will include review of the budget line-item expenditure versus the implementation plan or budget, monitoring LGF receipts and programming and tracking any inter activity transfers of funds (borrowing).

6. Periodically review the staff cost allocations to the programmatic activity budgets to ensure that the staff costs are adequately covered for at least six months to one year ahead and the cost allocations reflect the staff work assignments. This will include liaison with activity managers and heads of unit to ensure that the staff costs are accurately charged to the programmatic activities. This should also include review of staff cost allocations to grant relevant (restricted funding) to ensure it complies to the donor agreements.

7. Support the continuous review and enhancement of internal controls. This will include follow up on the implementation of internal and external audit recommendations, follow up with WFP HQ/ESARO on periodic Financial Risks Analysis, planning for and carrying out oversight visits, Cooperating Partner (CP) spot checks and reviews, to ensure financial controls and processes are effective and efficient and ensuring that the delegation of authority and committee matrixes are up to date.

8. Support the routine payments process at the Country Office including the review and posting of the SC-SSA payroll, routine payment processing, first level verification for Cash Based Transfers (CBT) in the beneficiary payment systems.

9. Oversee the periodic Financial Reporting through the Monthly Financial Closure Process and related periodic reconciliations. This will include follow-up of the enhanced-risk financial dashboard items, and bank reconciliations etc.

10. Oversight over the Tax and VAT claims process at the Country Office. This will include review and posting of monthly VAT financial entries to recognize amounts receivable and actual refunds from NAMRA, review of the monthly tax collections versus the claims to ensure continuous improvements in the process, periodically review the outstanding unrefunded VAT receivable amounts to ensure that all unrecoverable amounts are fully provided for and included in write-off memo’s to the Head Quarters, prepare and relay correspondences with NAMRA on any exceptions arising.

11. Represent the Finance Unit or Country Office at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required. This will include participation in the UN Working Group, Resource Management Committee, Procurement and Contracts Committee, Cooperating Partners Committee, etc.

12.Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.

13.Perform other general financial and administrative duties as assigned by the supervisor e.g., facilitation and support to visiting oversight and audit teams, training/preparation of training materials for staff and other stakeholders, etc.

Management Services and TEC Support

14. Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, IT equipment, assets and travel management, etc.)  and estimate new requirements aiming at efficiency, cost - effectiveness and timeliness of all support operations and services.

15. Ensure the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.)  with the corporate Occupational Safety and Health Policy and other WFP Management Services standards and contribute to the provision of recommendations to the management on improvements/changes.

16. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

Risk and Compliance

17. Serve as the risk and compliance focal point for the Country Office coordinating with the Risk Management Department and the Regional Bureau risk

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.