Finance and Admin Intern

Port Moresby

Organization: IOM - International Organization for Migration
Location: Port Moresby
Grade: Senior Executive level - Assistant Director - General level - Internationally recruited position
Occupational Groups:
- Operations and Administrations
- Banking and Finance
Closing Date:

Job Description

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience.

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.

d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.

e) are between 20 and 36 years of age.

Background Information

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM has been operating in Papua New Guinea (PNG) since 2001, working on complex emergencies and providing humanitarian relief while building capacity of the Government for better migration management. Operating through its Country Office in Port Moresby and 12 field-offices across the country, IOM’s programmes focus on disaster risk reduction, emergency preparedness and response, peacebuilding, labour mobility and human development, climate change, countering trafficking in persons, immigration and border governance, legal identity, protection, assisted voluntary return and reintegration, migration, and health.

Under the overall supervision of the Chief of Mission and direct supervision of the Head of Resources Management Officer, the intern will carry the following responsibilities;

Responsibilities

Assist in preparing online invoices for monthly payments like utilities, consultant fees, staff salaries, and external services.
Provide clerical support to the finance office on its daily administrative and financial activities
Provide assistant for the smooth daily running of the administrative functions in a timely fashion, and in accordance with the Mission’s regulations and procedures;
Prepare & Post accounting transaction to the Office, follow up with relevant staff for the missing documents (if any) and provide general logistic support such as photocopying and scanning documents, vouchers prepared by the unit, etc.
Provide support in maintaining an efficient filing & E-filling system for vouchers/financial documentation/receipts and ensure their timely filing & E-filling in chronological order;
Provide support in verifying invoices, supporting documentation and that the goods or services they refer to were duly received or provided in line with IOM financial management rules and procedures before proceeding with payment request;
Provide assistance for processing all staff services such as travel, expense claims, document retrieval, etc;
Provide support to finance assistant team in ensuring that proper and systematic completion of all posted payments and other accounting documents according to in line with IOM financial management rules and procedures;
Assist the finance team in maintaining accuracy in related to financial tracking and record keeping of the daily projects financial activities.
Provide support in in preparing financial reporting & Monitoring for the projects so that project commitments and expenditures are tracked according to IOM standards.
Assist in timely clearing and follow up for mission vendor maintenance
Assist in monthly and yearly end closures of accounts.
Handle petty cash accounts and ensure all cash posting and supporting documents are complete in line of IOM Financial management rules and procedures

Qualifications

Education

Bachelor’s degree in finance, accounting and administration or related fields from an accredited academic institution

Experience

Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
At least 1 year of work experience in finance related areas is an advantage
Attention to detail, ability to organize paperwork in a methodical way;
Discreet, details and clients-oriented, patient and willingness to learn new things
Excellent written and oral communication skills in English
Good interpersonal communication and presentation skills.

Languages

Fluency in English and Tok Pisin is required.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Internship (2-6 months)
Initial Contract Duration: 6
Vacancy Type: Internship
Recruiting Type: Intern
Grade: UG
Alternative Required Language 1: English
Alternative Required Language2: Tok Pisin

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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