Assistant, GRC Office (Finance and Administration) - 6-Month Contract

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

In 2012, German Red Cross (GRC) established its Regional Office in Beirut. Currently the RO provides support to 10 offices in the region that are implementing emergency relief, cash transfer programming, organizational development, disaster risk reduction and health programs.

The Office Assistant provides day-to-day support to the Finance and Administration departments to ensure smooth and efficient office operations. This role includes assisting with routine administrative tasks, basic financial support, document handling, filing, and logistics coordination.

Finance Support:

• Monthly File Support: Assist in preparing monthly financial files for submission to the Finance Department in Berlin, ensuring all supporting documents and signatures are complete. Flag any missing items to the line managerAccountancy Review Assistance: Support in reviewing monthly accountancies submitted by GRC country offices in the region. Notify the Regional Finance Delegate/Manager of any incorrect vouchers or missing documents.
• Translation Support: Translate essential financial and administrative content (e.g., vouchers, CBAs, quotations, contracts, and agreements) before submission to Berlin, as required.
• Filing Support: After validation, help scan and file all accountancy documents in the correct order for internal retention within the MENA RO. Assist in sorting and compiling payments processed by GRC MENA RO with country-level accountancies. Ensure originals are packaged, labeled, and sent securely and punctually to Berlin.
• Scanning and Dispatch Support: Support the scanning and electronic filing of documents in the retention system and assist in dispatching shipments to HQ. Update tracking records of all documentation sent.

Admin Support:

• Travel & Logistics Coordination: Supports booking of flights, accommodations, and local transport for GRC staff and GRC visitors in Lebanon and in the MENA region. Liaises with travel providers for cost-effective arrangements and ensures a smooth welcome process for new arrivals (visa, visitors’ phone, briefing documents etc.).
• Administrative Assistance: Assists in maintaining office functionality, managing supplies and inventory, handling courier services, processing travel-related payments, and ensuring proper documentation and e-filing. Provide backup support to the Admin Officer and participate in after-hours support phone rotation as needed.

Other tasks:

• Implement any other related tasks to the position assigned by Finance delegate/manager, the Administration officer or the Head of Regional Office.

• Accounts/Finance/Business/Administration Studies or minimum professional experience in Finance-Administration - Preferred

• Minimum 2 years work experience in a financial role - Preferred
• Experience of working for a Humanitarian Organization - Preferred
• Experience of working with web based accounting systems - Preferred

• Strong communication skills - Required
• Organization and planning skills - Required
• Teamwork - Required
• Ability to work under pressure - Required
• Commitment to the International Red Cross & Red Crescent Movement - Required
• Flexibility - Required
• Analytical thinking - Required
• Highly organized - Required
• Fluent spoken and written English and Arabic - Required

• Values: Respect for diversity; Integrity; Professionalism; Accountability
• Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

This role is a fixed-term position and will end on June 30, 2026.