Project Assistant NPSA 5 NDC 3 (Amman, Jordan)
Amman
- Organization: UNDP - United Nations Development Programme
- Location: Amman
- Grade: Administrative support - NPSA-5, National Personnel Services Agreement
-
Occupational Groups:
- Administrative support
- Climate Change
- Project and Programme Management
- Closing Date: 2025-12-10
Background
Climate Change impacts significantly Jordan’s priority sectors, posing challenges to agriculture, water resources, human health and tourism sectors. Although Jordan has low emissions, there is a risk of increasing greenhouse gas (GHG) emissions, mostly linked to growth sectors such as industry, energy, forest and land use and agriculture. Notable progress has been made in integrating climate considerations into sectoral development policies, particularly after the Paris Agreement. Jordan’s Climate Change Policy (2013–2020) paved the initial way for aligning national goals with international commitments. The enactment of Climate Change Bylaw No. 79 in 2019 represents a critical step in ensuring comprehensive stakeholder engagement, including both technical experts and decision- makers. Another significant milestone was the establishment of its climate change policy for 2022–2050, which provides a framework for integrating low-carbon and climate-resilient goals into sectoral strategies contributing to the ambition of a global move towards a carbon neutral planet by the middle of this century. In line with Article 4 of the Paris Agreement, Jordan is actively developing its long-term low-emissions development strategy (LT-LEDS). A National Climate Change Committee, chaired by the Ministry of Environment and consisting of the 16 secretary-generals from the line ministries such as water, energy, agriculture, planning, and industry is in place. The NCCC is tasked with providing advice, strategic guidance, and oversight for climate-related policies and activities in Jordan.
To support Jordan's climate governance in the face of challenges, it's imperative to integrate climate considerations into national plans. The project of Readiness support for Jordan’s NDC 3.0 aims to strengthen Jordan’s institutional capacities and resources to update the NDC 3.0 and to effectively involve and coordinate sectoral ministries, private sector, civil society and other key stakeholders in the updating, planning, implementation, monitoring and reporting of the country’s NDC 3.0, so that Jordan will be able to effectively operationalize it and mobilize climate finance to improve the country’s NDC ambitious carbon dioxide reduction by 2030.
Under the direct supervision of Project Officer, the Project Assistant will be recruited on a full-time basis and will be responsible for supporting the project officer in overall implementation of the project activities.
Duties and Responsibilities
The Project Assistant will be responsible for the following tasks:
Under the overall guidance and supervision of the Programme Specialist Team Lead of Sustainable Green Pathways-Sustainable Green Pathways Pillarand direct supervision of the NDC 3.0 Readiness Project officer, the Project Assistant will provide support for the implementation of tasks associated with the day-to-day management and operation of the project. S/he will be responsible for operational project management support functions.
Under the direct supervision of the Project Officer, the project Assistant is expected to perform the following duties:
Administrative tasks:
- Support in country-level coordination, to facilitate coherent on the ground coordination and collaboration.
- Support project coordination efforts with the management consultants.
- Calendar keeping and appointment scheduling.
- Write correspondence with stakeholders and vendors.
- Maintain filing systems and updating records and bookkeeping tasks.
- Follow up on the procurement plan of the project.
- Conduct as part of the project team the Insurance Development Forum meetings.
- Support as part of project team the preparation and implementation of events and consultants’ visits.
- Make logistical arrangements for missions and expert’s visits, prepares briefing kits and background materials.
- Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are properly maintained in hard and electronic copies in an efficient and readily accessible filing system, for when required.
Technical Support to the Project Officer:
- Prepare structured progress reporting reports.
- Participate in meetings and coordinate activities.
- Forecast and refine/review reports.
- Support the liaison role in the field.
- Assist the Project Manager in day-to-day management and oversight of project activities, by flagging up potential risks and issues to the project team.
- Assist the M&E team in matters related to M&E and knowledge resources management and establish the overall results-based M&E strategy in accordance with M&E plans outlined in the project document.
- Guide and coordinate the review of the Project Results Framework, including:
- Provide technical advice for the revision of performance indicators.
- Identify sources of data, collection methods, who collects data, how often, cost of collection and who analyses the data.
- Facilitate annual review of risks by the Project Officer.
- Provide support for conducting data collection and review, compilation of background materials for use in reporting, discussions and briefing sessions, prepare components of presentations and briefings.
- Drafts correspondence relating to assigned project areas; clarifies, follows up, responds to requests for information, ensuring proper communication and information exchange within the Project Team.
- Support developing the work plan and be familiar with, as part of the project team.
- Support the project officer and communications officer in ensuring the visibility of the UNDP and its partners, and develop a communication strategy to document and share project activities including support video documentaries, record success stories etc.
Financial Tasks:
- Assist the Project officer and Programme Associate in preparation of AWP, draft budget revisions and drafts monthly, quarterly and annual financial reports for the project.
- Prepare documentation for vendors and for Request for Payments, to ensure smooth financial operation of AWP activities.
- Well versed in budgeting, inventory maintenance, time management and task prioritization.
- Ensure payments are processed in a timely manner.
- Ensure vendor supplies are entered in the financial system.
- Solid know-how of general office procedures and excellent organizational skills.
Perform any other tasks assigned by the project officer.
Institutional Arrangement
The Project Assistant will perform his/her tasks under the supervision of the Project Officer. He/she will be at the project office in the Ministry of Environment with a frequent presence at UNDP for relevant meetings and follow up and will be working closely with Ministry of Environment focal point and the members of the Project’s Management Unit.
The Project Assistant will support the day-to-day management, coordination, and supervision of the implementation of the project. The Project Assistant will perform his/her tasks on a full-time daily basis for one year (with possibility of extension)
Competencies
5. Competencies
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Core |
|
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Achieve Results: |
LEVEL 1: Plans and monitors own work, pays attention to details, deliver quality work by deadline |
|
Think Innovatively: |
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
|
Learn Continuously: |
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
|
Adapt with Agility: |
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
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Act with Determination: |
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
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Engage and Partner: |
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
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Enable Diversity and Inclusion: |
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
Cross-Functional & Technical competencies (insert up to 7 competencies)
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Thematic Area |
Name |
Definition |
|
Business Management |
Partnerships Management |
Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies. |
|
Business management |
Monitoring |
Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results. |
|
Business management |
Monitoring & Evaluation |
Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns. |
|
Technical Finance |
Budget management |
Ability to support budgetary aspects of work planning process, drawing and management of team budgets |
|
Technical _Procurement |
Procurement management |
The ability to acquire goods, services or works from an outside external source |
|
General (across the functions) |
Event planning and execution |
Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate. |
Required Skills and Experience
Minimum Qualifications of the Successful NPSA
|
Min. Education requirements |
Completion of Secondary Education is required Or University degree (Bachelor’s degree) in Business Administration, Finance, IT, management, bookkeeping or any other related fields will be given due consideration, but it is not a requirement. |
|
Min. years of relevant work experience |
Minimum of five years (with Secondary education) or two years (with a bachelor’s degree) of progressive relevant experience in project management and budgeting. |
|
Required skills |
|
|
Desired skills in addition to the competencies covered in the Competencies section |
|
|
Required Language(s) |
Fluency in both Arabic and English is required |
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Professional Certificates |
N/A |
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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