Logistics Assistant - Operations, SC 5

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT:

Job holders directly report to the Logistics officer (Head of Logistics) in Dodoma.

At this level, job holders are expected to take responsibility for the completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE OF THE ASSIGNMENT

To implement well-defined standard logistics/supply chain processes and activities to enable the effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

• Provide adequate support to contracting activities including drafting of RFQs, carrying out bid analysis and issuing award letters.

• Monitor contract expiry and allocations under Tariff System Agreements.

• Support timely ordering and delivery of commodities and supplies to authorised partners and destinations. 

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

• Support management of logistics vendors’ contracting activities including performance monitoring and measurement. 

• Purchase order creation and management while supporting corridor regional offices during PO validation and closure.

• Contribute to the drive of continuous improvement by analysing existing operational modalities to identify cost savings and service enhancements opportunities, include solution re-engineering / redesign initiatives.

• Prepare accurate, comprehensive, and timely reports and other visual materials that feed into Supply Chain dashboards to support informed decision-making and consistency of information presented to various stakeholders.

• Act as a point of contact for resolution of operational and reporting queries made to the contracting unit. This includes collaboration with other staff in specific technical area of responsibility for a coordinated response.

• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.

• Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.

• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.

• Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to support informed decision-making.

• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.

QUALIFICATIONS AND EXPERIENCE:

Education: University degree in procurement and logistics, Supply Chain, Shipping, Logistics, Engineering or other related field.

Experience:

• At least 4 years of responsible work experience in operations and logistics at any commercial or national/international humanitarian organization.

• Analytical and conceptual work in support of strategy design and implementation.

• Coordination of supply chain activities across functions and with external partners.

• Experience with process improvement and performance management.

Knowledge & Skills:

• Proficiency in Windows, MS Office (Word, Excel, PowerPoint, Outlook).

• Strong analytical and critical thinking skills and ability to write accurately and concisely. 

• Ability to work in a multicultural environment with sound interpersonal and communications skills.

Language: Fluency in both oral and written communication in English and Swahili. 

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.