VN 047/2025 Sr. Supply Chain Associate (Medical Procurement)

Job Description

Under the direct supervision of the Head, MSCU, the successful candidate will act as category management and emergency response team lead and provide procurement support to Missions worldwide, responsible and accountable for the effective implementation of supply chain systems and functions within their area of responsibility.

Responsibilities

1. Provide guidance on medical procurement to Missions and Offices worldwide, both regular and emergency related.
2. Coordinate with MHD to ensure that the Medical products specifications and  quality assurance requirements, including regulatory approvals (if required) are cleared by the dedicated MHD subject matter experts and that the project has capacity or has engaged consultants to help evaluate bids which will be received in response to the procurement exercise.
3. Maintain and enforce medical procurement guidelines in cooperation with the MHD HQ and other counterparts to standardize, streamline and facilitate procurement of medical supplies and equipment for MHD operations worldwide.
4. Participate in the establishment of global and regional Long Term Agreements (LTA) in coordination with relevant stakeholders and monitor adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
5. Conduct procurement and coordinate logistics of goods and services as per the assigned tasks while maintaining  relevant internal databases and files; keep track of any contractual agreements and inform affected users of contractual rights and obligations. 
6. In coordination with the Procurement Team Lead and MSCU Head, liaise with UN and humanitarian agencies on collaborative tenders and joint activities including but not limited to warehousing or assisting in requirement for storage of medical supplies. 
7. In coordination with the Migration Health Division Quality Control and Assurance Officers, contribute in the development of Quality Control Mechanisms for medical procurement in IOM. 
8. Identify global vendors, build and manage a list with their qualifications and compliance to business needs through market research, participation on exhibits and collaboration with UN and other humanitarian agencies, and participate in their evaluation. 
9. Assist Procurement Team Lead and MSCU Head in building, maintaining and enhancing solid relationships with Strategic Global Vendors and Internal Stakeholders. Perform periodic vendor performance review meetings in line with procurement policies. 
10. Support missions in ensuring their processes comply with IOM guidelines on procurement of Medical Items.
11. Undergo duty travel (TDY) for field mission’s procurement assistance, if required. 
12. If necessary, assist the Procurement Team Lead, in preparing relevant procurement reports, presentations and statistics analysis, as well as planning and in conducting medical procurement trainings to missions.
13. Assist  in planning and managing professional enhancement training programs for the procurement support team. 
14. In close collaboration with Migration health informatics (MHI), analyze supply chain data to identify inefficiencies and recommend corrective actions.
15. Coordinate with legal and finance team, where necessary. 
16. Perform other related duties as required.

Qualifications

EDUCATION

• University degree in BA, Management, Supply Chain, Logistics or any related field or bachelor’s degree with five (5) years of Medical procurement experience, or
• High School diploma with seven (7) years of relevant experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Experience in UN system or multi-national organization will be an advantage. 
• Specialized trainings on procurement and/or logistics (e.g., CIPS or equivalent), an advantage.

SKILLS

• Practical application of Enterprise Resource Planning systems. 
• Flexibility and availability for emergency operations’ support Computer literacy including proficiency in MS Office and other applications such as Visio, etc. Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints. 
• Strong client orientation, negotiations, and communication skills

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
4. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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