Administrative Officer

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

The main aim of the FAO Country Offices, which are headed by an FAO Representative, is to assist governments in developing policies, programmes, and projects that promote food security and reduce hunger and malnutrition. FAO also works to develop the agricultural, fisheries, and forestry sectors, and supports the sustainable use of environmental and natural resources.

In Iraq, FAO has been actively supporting the government's efforts in climate change adaptation and mitigation, working toward climate-resilient and low-emission agrifood systems. This includes addressing all agricultural sectors, related value chains, and ecosystems in a holistic way, while emphasizing the importance of balancing the economic, social, and environmental dimensions of sustainable development.

FAO Iraq has three offices located in Baghdad, Basra, and Erbil. A fourth office will soon be established in Karbala, aimed at enhancing the efficiency and effectiveness of project implementation in targeted areas.

The post is located in the FAO representation in Karbala, Iraq.

Reporting Lines

The Administrative Officer reports to the FAO Representative.

Technical Focus

Administration, financial planning, monitoring, and reporting systems.

Key Results

Develop, implement, monitor and evaluate assigned programme/projects and advise on general administrative-related matters.

Key Functions

• Prepares periodic budget reports; prepares post planning and monitoring and other regular and ad hoc reports.

• Contributes to the development of results-based management concepts and policies and monitoring and reporting procedures.

• Develops, implements and monitors corporate activities, identifies operational, administrative, information technology and other constraints and proposes solutions to improve quality, timeliness and cost effectiveness.

• Overviews the maintenance of imprest accounts and other budgetary reports; acts as Certifying Officer, monitors availability of funds under all programmes; ensures that financial commitments and expenditures are accurate and consistent with established guidelines.

• Trains and supervises staff and field project personnel on all administrative and operational matters and undertakes special missions for training staff in other FAO Representations, Subregional Offices and host Governments on budgetary, financial and managerial issues in line with the Organization's regulations policies and procedures.

• Assesses training needs and encourages training events as well as other human resources-related activities.

• Optimizes the management of Office's premises, the allocation of space and the provision of services for the renovation and the maintenance of premises and be responsible for security for MOSS compliance.

• Establishes and maintains partnerships with headquarters units, interacts with Internal and External Auditors and prepares replies to audit observations and queries.

• Organizes and participates in Subregional meetings, workshops, celebrations and other events.

• Performs other related duties as required.

Specific Functions

• Implements and maintains internal control systems and procedures to promote the proper use of organizational resources, risk management, and fraud and corruption prevention.

• Assists with the management of the project budget and prepares revisions as required.

• Monitors the availability of funds under all projects; ensures financial commitments and expenditures are accurate and consistent with established guidelines; monitors/approves field expenditures, verifies/approves invoices and ensure projects' budgets are always up to date.

• Ensures that the organization's assets are physically verified and that the equipment and assets are delivered to the beneficiaries, with supporting documents affixed and removed from the custody of FAO to the beneficiaries.

• Ensures Reconciliation and Audit Compliance.
  
  
  

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree (Master’s degree or equivalent) in business or public administration, accounting or a related field.

• Five years of relevant experience in financial management, administration and planning.

• Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency- level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies

• Results Focus

• Teamwork

• Communication

• Building Effective Relationships

• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions.

• Relevance of experience in financial management, administration and planning.

• Extent and relevance of experience in organizing programme proposals and monitor programme implementation.

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HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
• Candidates are requested to attach a letter of motivation to the online profile;
• Once your profile is completed, please apply and submit your application;
• Your application will be screened based on the information provided on your online profile;
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/. These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
• Incomplete applications will not be considered;
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered;
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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