Assistant(e) de gestion, Finance SC4

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

INTITULE DU POSTE: Assistant(e) de gestion, Finance

TYPE DE CONTRAT: Service Contrat SC4

UNITE/DIVISION: Finances

LIEU D'AFFECTION (Ville, Pays): Djibouti, Republique de Djibouti

DUREE:  6 mois

SUPERVISEUR: Chargée des Finances

DESCRIPTION DU POSTE:

L’unité Finance est responsable de garantir une gestion efficace et efficiente des ressources financières afin de soutenir la mission du PAM au sein du bureau pays de Djibouti. Elle apporte un appui aux opérations et à la direction en veillant à la bonne planification, au décaissement et au suivi des fonds. L’unité gère également le traitement des paiements pour toutes les parties prenantes du bureau, conformément aux politiques du PAM et aux exigences des donateurs.

PRINCIPALES RESPONSABILITES:

1. Fournir un appui procédural et technique au personnel dans les domaines de la finance et du budget, afin d’assurer la conformité avec les politiques, règles et règlements financiers du PAM.
2. Vérifier les créances des fournisseurs, les avances et autres montants à recevoir, et respecter les procédures d’approvisionnement appropriées, afin de garantir que les fournisseurs soient payés en temps voulu et conformément aux règles financières du PAM.
3. Tenir à jour le registre en ligne de toutes les factures et transferts de paiement et archiver les documents, afin de garantir que tous les dossiers soient conservés conformément aux normes et directives du PAM.
4. Fournir des conseils sur le suivi et le traitement des factures au personnel et/ou aux fournisseurs, afin d’assurer une prestation de services cohérente et conforme aux standards requis.
5. Contribuer à la mise en place d’un système de documentation bien organisé (physique et numérique) au sein de l’unité Finance, garantissant un accès facile aux informations clés.
6. Soutenir le classement et l’archivage appropriés des dossiers financiers et des factures en temps opportun.
7. Les tâches ci-dessus ne sont pas exhaustives et peuvent être mises à jour par le responsable en fonction des besoins opérationnels.

QUALIFICATIONS ET EXPERIENCE

Education:

Avoir un diplôme d'études secondaires. Une formation post-secondaire dans le domaine fonctionnel concerné est souhaitable (mais non obligatoire).

Experience:

Quatre (4) années d’expérience professionnelle pertinente ou deux (2) ans d'expérience avec un diplôme de Licence ou plus.

Langue:

Maîtrise du français à l'oral et à l'écrit. Connaissance intermédiaire (niveau B) de l’anglais

Compétences fonctionnelles:

• Capacité à suivre et compiler des données pour soutenir la prise de décision.

• Maintenir des dossiers financiers organisés et précis pour les audits et la conformité.

• Volonté de s’adapter aux nouveaux outils, processus et directives financières.

• Excellentes compétences en communication pour interagir efficacement avec collègues, fournisseurs et partenaires, en fournissant des réponses claires et professionnelles aux questions liées à la finance.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.