Supply Chain - Procurement Officer - Internal

Duty Station : Sittwe

Report to : Supply Chain Team Leader

Overall purpose of the role:

Responsible for all procurement of goods and services and general logistics support to the program.

Responsibilities:

Support and administration

• Carried out all the procurement functions all procurement, purchasing and contracting in with strict adherence to donor and organization’s procurement procedures. This was to ensure compliance and market best practices in procurement.
• Ensured proper documentations required by the bidding process, ensured that supplier’s get debriefs and feedback before and after the bidding process. Ensure that all the documentation is well archived and maintained procurement files.
• Conferred with relevant technical experts to confirm that specifications are accurate and complete, samples provided were necessary, and deliverables are complete and correct in accordance with contract terms
• Carrying out formal and informal market assessments to ensure effective and efficient support to programs’ needs by providing specifications, estimated prices for raising requests.
• Develop and maintain relevant data base for vendors, service providers and handymen.
• Track all orders, purchases and deliveries by sharing monthly procurement and contracts tracker. Weekly and monthly status reports with Team Leader (Procurement, contract tracker)
• Ensuring all the procurement processes- Procurement of all goods, works and services- are in line with DRC Operations Handbook
• Sharing updates on expected deliveries with warehouse staff (POs, Waybills) in a timely manner.
• Assist in providing induction, training and capacity building of new and junior procurement staff
• Working closely with program staff, regularly updating on annual procurement plans and timely share with Team Leader
• Ensure that all procurement specific donor rules and policies are understood and respected
• Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts
  Maintain procurement reports, tracking systems and ensure all files are organized and well managed. The reports should be archived on one drive.
• Make ready all the procurement files and submit to finance for payment, follow up and inform suppliers accordingly about payments.
• Ensure DRC supplier due diligence is effective in the relevant context
• Correctly apply ERP supply chain processes in time
• Any other duties relating to the nature of the job as requested by the Team Leader & Support Services Manager

Required experience and technical competencies

• Relevant university degree in Procurement and/or Supply Chain Management or equivalent professional qualification
• Minimum 2 years of experience in humanitarian supply chain in procurement process.
• Good understanding of the procurement rules and regulations of major international donors/ Experience working in similar contexts.
• Experience working with ERPs or online supply chain platforms will be an added advantage.
• Excellent skill in MS Word, Excel, and PowerPoint
• Flexible, good communication, good collaboration, interpersonal skills and context analysis skills
• Advanced English proficiency
• Fluency in local language

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Condition

Contract: DRC will offer the successful applicant a DRC’s Regular contract including 3-month probation. Renewable depends on both funding and performance. Salary and conditions will be in accordance with DRC’s Terms of Employment. The position is placed in Employment Band H-non management. Only applicants who can work and be based in Sittwe, Rakhine State, are eligible for this position.

Application and CV

Interested? Click the button to apply. Please send your application, in English, no later than 11th December 2025.

CV only applications will not be considered.

(Applications will be reviewed on a rolling basis, and shortlisted candidates may be contacted for interview/an offer made before the advertised closing date)