Programme Associate

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The work of the UN Women on Women, Peace and Security (WPS) is governed by a series of commitments on the rights of women. These include the United Nations Security Council (UNSC) landmark Resolution 1325 (2000) and nine successive resolutions  - as well as the Beijing Platform for Action (BPFA) and the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW), including the CEDAW General Recommendation No. 30 on conflict prevention, conflict, and post-conflict situations.
UN Women Mozambique leads the implementation of peace and security, and humanitarian action to ensure it is shaped by women’s leadership and participation in decision-making. In addition, UN Women focuses on women’s economic empowerment, combating violence against women and girls, promoting global norms, and coordinating with the UN to contribute to achieving gender-transformative outcomes in both development and humanitarian contexts.  Women’s leadership, decision-making, and participation in peacebuilding and peace negotiation processes are one of the key programmatic areas of interventions by the country office. 

As part of its interventions supporting the implementation of UNSC Resolution 1325 in Mozambique, UN Women will start implementation of the third phase of the Women, Peace and Security Project, *She Leads Peace: Consolidating Women and Girls' Meaningful Participation and Leadership in Peace, Security, and Recovery Processes in Mozambique (2025-2027)” funded by the Government of Norway. This initiative aims to strengthen women and girls' participation and leadership in peace, security, and recovery processes while consolidating the national enabling environment to amplify their voices and agency, transforming crises into opportunities. The project aligns with both the 10 United Nations Security Council Resolutions on Women, Peace and Security (WPS) and Mozambique's II National Action Plan on WPS (2025-2029), and will be implemented across four provinces and their respective 14 districts: Cabo Delgado (Chiure, Ancuabe, Macomia, Pemba, Montepuez), Nampula (Meconta, Erati, Moma), Sofala (Nhamatanda, Cheringoma, Chibabava, Gorongosa), and Manica (Barué, Vanduzi). More especially the project will seek to:  1) Empower women and gender equality advocates to have greater influence in decision-making in governance, peace, and security processes, contribute to crisis response, and create resilience, 2) Enhance the institutional and technical capacity of the Government of Mozambique to coordinate, implement, monitor and report on the Women, Peace and Security (WPS) commitments, 3) Promote women and girls’ access to home grown psychological support and gender sensitive justice services and 4) Facilitate the access to sustainable livelihoods and socioeconomic opportunities to women affected by conflict and crisis.

Reporting to the WPS Programme Analyst, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programs consistent with UN Women rules and regulations.  The Programme Associate contributes to research, financial management, and programme implementation, including providing necessary operational, administrative, and programmatic support. The Programme Associate works in close collaboration with the operations, programme, and projects’ staff in the CO, RO, and UN Women HQs as required for resolving complex finance-related issues and the exchange of information.

Scope of Work:

Provide advanced administrative and logistical support to the formulation and management of programmes:
•    Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements. 
•    Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme-supported activities and finances. 
•    Coordinate the collection of information for the audit of programmes/ projects and support the implementation of audit recommendations.   
•    Contribute to the development or update of standard operating procedures, guidelines, checklists, templates, and business processes in programme and project management. 
•    Review programme data from programmes/ projects for CO website; and
•    Identify sources and gather and compile data and information for documents, guidelines, speeches, and position papers
 

Provide advanced administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project. 
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms. 
• Review financial reports; prepare non-PO vouchers for development projects. 
• Maintain internal expenditures control system, post transactions in Quantum system. 
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system; and
• Prepare and follow up of cost-recovery bills in Quantum system. 

Provide advanced administrative support to the Programme Unit:
•    Oversee all logistical, administrative, and financial arrangements for the organization for meetings, workshops, events, and missions. 
•    Oversee travel arrangements for the Programme Team, including travel requisitions and claims.  
•    Prepare public information materials and briefing packets; and
•    Liaise with high-level officials on administrative issues.  
•    Prepare and assemble briefing materials and prepare PowerPoint and other presentations; contribute inputs to the materials. 
 

Provide administrative support to Resource Mobilization:
•    Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts; and
•    Organize, compile, and process information from donors, the Country office, and programme team, as inputs to various databases and documents. 
 

Facilitation of knowledge building and knowledge sharing:
•    Support synthesis of lessons learnt, and best practices related to programme management and finance; and
•    Coordinate the organization of training for the office personnel and partners on programme and operations-related issues,
 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

•    Strong knowledge of programme management   
•    Ability to create, edit, synthesize, and present information in clear and presentable formats  
•    Ability to administer and execute administrative processes and transactions  
•    Ability to provide input to business process re-engineering, elaboration, and implementation of new data management systems  
•    Ability to manage data, documents, correspondence, reports, information, and workflow 
•    Excellent financial and budgeting skills
•    Excellent IT skills

Minimum Qualifications:

Education and Certification:    

•    Completion of secondary education is required.  
•    Bachelor’s degree in Gender, Social Sciences, and Administration is desirable. 

Experience   

•    At least 7 years of progressively responsible experience in administration or programme management/support is required.
•    At least 3 years of working experience on Gender Equality and Women´s Empowerment issues. Experience on Women, Peace, and Security (WPS), Women's Economic Empowerment (WEE) or Ending Violence Against Women (EVAW) is an asset
•    Proven ability to build, coordinate, and manage effective partnerships with a diverse range of stakeholders, including government bodies, civil society organizations, and community leaders
•    Experience in working in a computer environment using multiple office software packages is required 
•    Experience in supporting a team is required
•    Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable
 

Languages   

•    Fluency in English and Portuguese is required.
•    Knowledge of local language Emakhuwa is an asset
 

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.