Procurement Assistant, SC5, Nairobi-(2 Positions)

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANISATIONAL CONTEXT

These jobs are found in Country Offices (COs), and report to Procurement Officer. Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff and may allocate tasks and technically support other staff.

JOB PURPOSE:

To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Review, verify and prioritise purchase requisitions by confirming the completeness of supporting documents, availability of budget and compliance with internal control frameworks prior to initiating procurement actions.

• Undertake procurement and administrative tasks in accordance with organisational policies, donor regulations and established procurement guidelines to support timely and compliant acquisition of goods, works and services for effective and efficient operations (e.g. issue tenders, evaluate offers and award contracts), ensuring standard processes are followed. 

• Coordinate, monitor and track procurement requests ensuring timely delivery, verification of goods and services, completion of receipt and inspection procedures and initiate follow-ups to resolve delivery or quality issues.

• Conduct market research, collate supplier information and prepare standard procurement reports to support evidence-based decision making, promote value for money and strengthen procurement planning.

• Maintain and update procurement systems, supplier databases and contract records ensuring data integrity, proper filing and accessibility for audit, reporting and compliance purposes.

• Engage and collaborate with internal stakeholders across programmes and operations ensuring procurement activities are aligned with organisational priorities, donor commitments, procurement guidelines and operational needs.

• Provide technical support and guidance to enable adherence to procurement procedures, documentation standards and procurement planning timelines.

• Analyse, collate and present accurate information in standard formats, to enable informed decision-making and consistency of information presented to the stakeholders.

• Support emergency preparedness measures ensuring readiness to implement rapid, compliant and efficient procurement actions during humanitarian or operational emergencies to deploy needed resources to affected areas.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Has worked on procurement activities.

• Experience conducting analyses and developing reports.

• Experience working with suppliers or other third party on day-to-day basis.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education: A bachelor's degree in Procurement, Supply Chain Management.

Experience: Minimum 5 years of relevant experience in Procurement and Supply Chain Management.

Knowledge & Skills:

• Proficient in the use of office equipment and computer software packages. 

• Knowledge of work routines and methods in order to complete processes under minimal supervision. 

• Uses tact and courtesy to give and receive information to a wide range of individuals.

• Ability to identify data discrepancies and rectify problems requiring attention.

• Ability to offer guidance or basic on-the-job training to more junior staff.

Language: Fluency (level C) in English language.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.