Senior Finance Manager

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

***THIS ROLE IS ONLY OPEN TO INTERNALS AND RECENT FORMER IRC STAFF***

The IRC’s Emergencies and Humanitarian Action Unit (EHAU) oversee IRC’s global acute emergency preparedness and response activities. The mission of the EHAU is to expand and improve IRC’s ability to help affected communities survive in acute emergencies and find it hard to reach contexts by investing in people, systems, and solutions to complicated humanitarian challenges.

The EHAU team achieves this mission through ongoing rigorous risk analysis, investing in capacity strengthening of frontline humanitarians, partnership with local actors, offering collaborative support and technical assistance to teams working in emergencies and hard to reach places, and deploying and supporting world class emergency response staff as they help people affected by acute crisis situations.

Job Responsibilities

1.    Accounting and internal control
•    Responsible for the management of all aspects of day-to-day operations of the accounting department in Tawila and support other field locations as needed.
•    Assist in Financial Year close out to facilitate audit preparations.
•    Ensure the implementation of finance policies, procedures and systems.
•    Review all payment documents for proper and adequate back-up.
•    Review spreadsheets before uploading/submitting them to accounting System.
•    Review all PRs, POs and payment requests for PO and Non-PO for proper coding and budget adequacy before onwards submission for approval.
•    Provide the Payroll Administrator every month, outstanding personnel advances and charges.
•    In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered but not captured in financial reports. 
•    Participate in the committee for vendor selection.
•    Supervises the preparation of Cash Transfer Requests to HQ and the FSP and ensures that appropriate balances are maintained to facilitate grant implementation.
•    Perform any other tasks requested by the supervisors.

2.    Grant management
•    Prepare grant reconciliations for Program and Finance review and sign off.
•    Inform the grant owner of major budget fluctuations, significant overspending or underspending.
•    Do periodic spending analysis against the cost categories/based on approved budget and alert budget holders. 
•    Review the Cash requests and ensure timely transfer of funds and review of grant advanced amounts versus expenditures reported.

3.    Budget Management 
•    Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
•    Active participation in grant opening, closing and review meeting and providing feedback on all finance related action points.
•    Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
•    Ensure that Budgets v Actuals are provided to relevant parties on time and accurately by the 15th of every month. 
•    Work with program staff to update grant spending plans monthly. 
•    Review budget correction forms and ensure journal vouchers are prepared and uploaded into the accounting system by the 10th of each month.

Job Requirements: 

•    Bachelor’s degree or equivalent experience from an accredited university in Accounting, Business Administration, Commerce, or Finance, or master’s degree or equivalent experience in accounting. ACCA/CPA qualification is an added advantage.
•    Minimum of three years of accounting experience, preferably with an NGO. Previous International exposure and in an emergency, context are an asset. 
•    Computer literate with significant experience in excel, accounting packages. Knowledge of the ERP system and Quick Books will be a strong added advantage. 
•    The candidate should be mature, with a stable personality and ability to maintain confidentiality.
•    Fluency in written and spoken English. Excellent oral and written communication skills. Working knowledge of Arabic is recommended. 
•    Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness
•    Highly resilient and comfortable working in insecure and remote settings with limited facility and willing to travel as required.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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