Finance Coordinator

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The IRC seeks a Finance Coordinator for the PC (Preferred Communities) program with a special focus on PIR (Program for Initial Resettlement) to manage, coordinate, and process direct assistance and administrative expenses, manage budget allocations, and ensure that budgets are executed in line with confirmed scope of work.  The incumbent is responsible for ensuring enough funding is allocated before making payments. Additionally, the incumbent will be responsible for developing expenditure tracking tools in Excel, verifying supporting documents, and ensuring payments are made in line with financial rules and regulations of IRC and Donor, and budget limits. The Finance Coordinator further assists the Finance Analyst with the financial management of the PIR program. This includes budget preparation, drafting budget narratives, running BvAs (Budget vs. Actuals), leading BvA meetings with key internal stakeholders, coordinating with the RAI Network budget holders, and performing analysis of cost trends for ad-hoc financial reporting needs.  The Finance Coordinator, PIR will be reporting to the Finance Analyst and will work closely with other RAI staff and external partners.
 
Major Responsibilities   

•    Support in managing PC Budget (including PIR) and ensure data is consistent across all IRC reporting modules (Box, Integra, OTIS, PBI).
•    Liaise internally with network budget holders to ensure BvA metrics are met monthly.
•    Process client payments from request initiation to disbursement.
•    Ensure due diligence is performed on client payments and that these are carried out within budget constraints.
•    Liaise with external vendors to relay client payment information in a timely manner and ensure timely disbursement.
•    Enhance current tracking tools and develop new ones where needed to effectively manage revenue and costs. 
•    Allocate revenue to different cost centers proactively to ensure sufficient funding is available at the time of incurred costs.  
•    Manage expenses related to and payments concerning partner organizations subcontracted to perform Program Initial Resettlement
•    Periodically run the purchase card and travel card report of program staff and follow through to ensure purchases are reconciled in a timely manner.
•    Maintain client payment and administrative BvAs and ensure they are updated on regular basis, and relevant colleagues are informed of any variances in payment trends.  
•    Provide metric analysis on client payment trends, including graph analysis.  
•    Maintain up-to-date subject matter expertise in PC program (including PIR) requirements. Analyze impact of new requirements on Direct Assistance and Program Administration.
•    Assist Finance Analyst with budget development for PIR, including drafting budget narratives, running periodic budget vs. actual, and preparing ad-hoc financial reports. 
•    Serves as back-up to Finance Analyst for PC budget developments, drafting communication and updating internal systems.
•    Other financial ad-hoc projects and responsibilities as assigned by the Finance Analyst
 
Key Working Relationships: 
•    Position reports to: Finance Analyst
•    Directly Supervises: n/a
•    Internal Contacts: Resettlement Team, RAI HQ Colleagues, RAI US Field Colleagues, HQ and Field Finance Teams
•    External Contacts: Office of Refugee Resettlement (ORR), Client Vendors, other third-party service providers

Job Requirements: 

Education: Bachelor’s degree in accounting, finance, economics or business; advanced degree in a relevant field or CPA/CFA/ACCA a plus. 

Work Experience:
•    3+ years of experience in managing budgets and spending in the refugee resettlement field; demonstrated in-depth knowledge of the US resettlement program. 

Demonstrated Skills and Competencies: 
•    Advanced computer skills: Advanced knowledge of Microsoft Excel and all MS Office applications; experience with cloud-based planning tools, PowerBi and ERP systems is desirable. 
•    Excellent written and oral communication skills: communicating effectively with colleagues and partners.  
•    Multi-cultural sensitivity and ability to work as a member of a team. 
•    Strong organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines; exceptional attention to detail. 
•    The ability to be flexible and work well under pressure in a fast-paced team environment; aptitude for ongoing learning and adjusting to frequent changes in processes. 

Working Environment:  
•    Fully remote. 
 

Compensation: (Pay Range: $24.00 - $35.00) Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget.  Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $143 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles. 

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.