Administrative & HR Clerc

Nouakchott

  • Organization: IOM - International Organization for Migration
  • Location: Nouakchott
  • Grade: Administrative support - GS-3, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
  • Closing Date:

Job Description

Le/la Administrative and HR Clerc sera basé(e) à Nouakchott et travaillera sous la supervision directe du Senior HR assistant et en étroite collaboration avec l’unité de gestion des ressources ainsi que les autres unités du bureau.

Responsibilities

  1. Assister le bon fonctionnement quotidien de l'Unité de Admin/RH ;
  2. Assister l'unité Admin/RH dans le secrétariat, la gestion des correspondances, et l’organisation des formations, ateliers, réunions et missions ;
  3. Assister dans l’élaboration des Comptes rendus des réunions ;
  4. Assister au suivi des congés et à la surveillance de l'assiduité avec les dossiers de présence du personnel ;
  5. Assister l'unité Admin/RH avec le classement et l'entretien des dossiers du personnel et d'autres dossiers relevant de la compétence de l'unité tels que les correspondances ;
  6. Assister l'unité Admin/RH dans la préparation de l’arrivée des nouveaux staffs et leur intégration ;
  7. Faire le suivi nécessaire pour l’obtention des cartes de services auprès du MAEC ;
  8. Maintenir les fichiers de suivis et liste de contacts à jours ;
  9. Effectuer les payements des factures administratives ;
  10. Toute autre tâche identifiée et assignée par le superviseur.

Qualifications

Education

  • Niveau d'études secondaires / certificat d’études supérieures en Administration/Gestion/RH et/ou formation attestée dans ces domaines (avec expérience de 03 ans dans les domaines cités) ;

  • Ou disposer d’un Bachelor avec une expérience d’au moins une année.

 
Experience
  • Engagement personnel, flexibilité et  capacité à travailler efficacement et harmonieusement  sous pression dans un environnement multiculturel ; 
  • Rigueur et adaptabilité au contexte ;
  • Capacités d’analyse et de synthèse ;
  • Attention méticuleuse sur les détails ;
  • Bonne qualité rédactionnelle ;
  • Expérience de travail avec une organisation internationale ou autre institution de coopération internationale un atout ;

  • Bonne maîtrise des outils informatiques, expérience des systèmes de gestion intégrés.

     

Languages

  • Une parfaite maîtrise du Français et une bonne connaissance en anglais est requise.

  • La connaissance des langues locales est un atout.

IOM’s official languages are English, French and Spanish.
 
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 9
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-3
Alternative Required Language 1: English
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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