Senior Project Associate

Organization: IOM - International Organization for Migration
Location:
Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Project and Programme Management
Closing Date:

Job Description

Under the overall supervision of the Head of Protection Unit (PXU) and the direct supervision of the National Project Officer (PXU) and in close coordination with the National Social Cohesion and Reconciliation Officer (SCR) and the field assistants, the Senior Project Associate for the assigned project, will support the implementation and coordination of field-level programmatic activities, in accordance with IOM policies and standards.

Responsibilities

Assist in the planning, coordination, implementation and monitoring of project activities with a focus on peacebuilding, resettlement/reintegration, land related interventions in post conflict contexts and community stabilization.
Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
Monitor budget implementation and propose adjustments as necessary.
Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
Draft status reports, identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
Draft correspondence on project issues; contribute to data collection/surveys; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
Liaise with Community Based Organizations (CBO) and affected communities to plan and organize community events that promote community-based coping strategies and participation.
Support reintegration initiatives, community infrastructure development, and assistance delivery within the framework of the assigned project.
Assist in facilitating referrals and addressing land-related grievances in post-conflict settings, in coordination with relevant government entities, alternative dispute resolution mechanisms and Civil Society Organization (CSO) stakeholders.
Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
Respond to complex information requests and inquiries; set up and maintain files/records.
Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
Monitor work of implementing partners and report any non-compliance to the supervisor.
Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
Undertake regular field visits especially within the Northern and Eastern provinces, to monitor project activities and report observations to the supervisor.
Perform other related duties as assigned.

Qualifications

Education

High School diploma with six years of relevant experience; or,
Bachelor’s degree in development, peace and conflict studies, international relations, law and/ or any other related field from an accredited academic institution with four years professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Background and demonstrated experience in supporting the implementation and coordination of projects in the peacebuilding, resettlement/reintegration, and social cohesion and reconciliation domains will be an advantage.
Experience in liaising with various project stakeholders, including government interlocutors, UN agencies, donors and civil society organizations.
Ability to work independently within a guidance framework and contribute to timely delivery of project tasks is considered crucial.

Skills

Strong coordination skills with local government authorities, civil society organizations (CSOs), and implementing partners.
Proven ability to support planning, organizing, and implementing activities in a timely and efficient manner.
Proficient in drafting clear, concise, and well-structured reports.

Languages

For this position, fluency in English and Tamil is required (oral and written).

Fluency in all three languages (English, Sinhala and Tamil) is advantageous.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Good coordination skills
Good report writing skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-6
Alternative Required Language 1: Tamil (Ceylon)

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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