Advisory Commission and Office Support Associate

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for highly committed personnel wishing to make a change. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. The incumbent will report to the Director, UNRWA Liaison Office, Geneva, D1.

In support of the Geneva Liaison Office: - Provides secretarial, clerical and administrative support, including protocol matters; drafts, reviews, proofreads and/or edits correspondence, including Note Verbale and official letters to external stakeholders as well as for internal communications; assists in formatting and distributing electronic external and internal newsletters and updates intranet pages from the Office; handles public inquiries and requests for information as required; supports the supervisor’s in scheduling meetings and managing his/her calendar; leads the logistical organisation of events, conferences and meetings for Geneva based staff and visiting UNRWA delegations, including arrangement and coordination of travel documents, accommodation, booking of conference/meetings venues, preparing meetings’ agendas, receptions, contacting providers and participants, as well as any other support needed; assists the Office in contacts with UN entities, international bodies, diplomatic missions, civil society and other stakeholders, as required. - Liaises with UNOG on a range of day-to-day support services provided to the Geneva Office, including ICT services, janitorial, housekeeping, repairs and maintenance, facility management, security guard services and other aimed at keeping the office running efficiently; serves as procurement point of contact for ordering different office equipment and supplies, including following up on tenders, purchasing orders and other procurement and logistics actions. - As guided by the supervisor, drafts the annual office operational budget, including for the Advisory Commission (AdCom); ensures efficient tracking of expenditures and balances; coordinates with the Executive Office and HQs Finance Department on quarterly budget reviews, year-end account closures and payments, ensuring compliance with financial instructions; performs related REACH/SAP processes, extracts and prepares financial reports, including accounting, implementation status, funding utilisation and other ad-hoc ones, as required. - Provides support, and coordinates as necessary, on Human Resources matters including creating new posts, recruitment of staff, LDC and/ or complementary personnel and Individual Service Providers (ISP) contracts; follows up on their boarding, appraisal, attendance records, separation and other relevant functions. In support of the UNGA Advisory Commission on UNRWA: - Conducts the preparations and logistics for the Advisory Commission (AdCom), Sub-Committee of the Advisory Commission (SubCom), including coordination with relevant UNRWA Fields, Departments, Divisions and Service providers, circulating documents to members and Observers of the AdCom; manages onsite practical arrangements for meetings in accordance with relevant schedule, procedures and instructions. - Provides necessary support to the AdCom, SubCom, Bureaus (Chairs and Vice Chairs), AdCom Members and Observers; brings to supervisor’s attention issues of importance related to the protocol and practical functioning of AdCom meetings; liaises directly, when requested, with Members on AdCom-related matters to address queries and information flow, maintaining confidentiality and tact. - Manages and maintains UNRWA’s AdCom website and ensures that all AdCom and SubCom documents and other meeting documents and reports are posted in a timely manner. - Coordinates preparation of relevant documentation and materials with the Bureau, relevant UNRWA Fields and Programme Directors and Division Heads/Chief, as necessary, ensures that these documents are properly branded, and formatted in line with UNRWA’s guidelines; facilitates and/ or prepares précis and Summary Records; gathers comments and feedback (as necessary) and prepares the Final Summary Record, for the supervisor’s final clearance.

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. Default managerial competencies may apply. i. Planning and Organizing ii. Coping with Pressure and Setbacks iii. Relating and Networking iv. Learning and Researching v. Following Instructions and Procedures

Two-year post-secondary diploma in Business Administration, Human Resources Management, Finance or a related discipline.

Not available.

At least six years of experience working with finance and HR rules, policies and procedures in the UN and/or other international organisations is required. Experience with events organisation, budgetary and bookkeeping issues is required. The work engages an extensive usage of computer software, thus the incumbent must have the ability to use the standard applications such as Microsoft Office (Word, Excel, Access, Outlook, Teams, and SharePoint), Chimpmail, CANVA and other similar office applications is required. A university degree from an accredited educational institution in Business Administration or a related discipline. is desirable. Familiarity with UN/UNRWA systems and practices is desirable. Experience working with a UN Agency or UNOG in Geneva is desirable. Working knowledge of Arabic or another UN language is desirable. Candidates are required to make a declaration as to whether they have any current or past affiliations with non-governmental organisations, academic institutions, political organisations, military, or have/are engaged in activities or have made any public statements, that could be seen to impact their neutrality, objectivity or independence in the performance of their duties for the UN / UNRWA. Any declaration will not necessarily disqualify candidates from consideration for this post.

English and French are the working languages of the United Nations Secretariat. For this job opening, English

and

French are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level III

UN Level III

UN Level III

UN Level III

French

UN Level III

UN Level III

UN Level III

UN Level III

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Type of Contract and duration: 2 years, with the possibility of further extension. The Advisory commission and Office Support Associate - G6 is a local post. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Only applications that have been fully completed in UNRWA's online e-recruitment system inspira will be considered and no late applications will be accepted. The Personal History Profile (PHP) should be completed with full work experience under the experience tabs as per the requirements in the Job Opening. UNRWA welcomes applications from qualified candidates with disabilities. A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post. NB: work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination. UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live. For more details on UNRWA, please visit: https://www.unrwa.org

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her. UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups. At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. UNRWA Considerations UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List. UNRWA is a non-smoking work environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST (UNRWA) DOES NOT CHARGE A FEE OR REQUEST MONEY FROM CANDIDATES AT ANY STAGE OF THE RECRUITMENT AND ONBOARDING PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING, ONBOARDING). UNRWA DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.