Rwanda Office and Procurement Assistanttags.newKigali, Rwanda

About GiveDirectly

GiveDirectly (GD) aims to reshape international giving – and millions of lives – by providing cash grants directly to the world’s poorest. The Brookings Institution estimates that $70B of cash transfers would be required to eliminate the poverty gap; the aid sector currently spends $135B each year, much of it on evidence-free interventions. GiveDirectly wants to change that, establishing cash transfers as a benchmark for foreign aid – as the index fund is a benchmark for the financial industry – and in the process accelerating the end of extreme poverty.

GD has raised over $1B since launching in 2011, delivered cash to more than 1.5 million people in 15 different countries. We’ve also supported large-scale, experimental research that indicates strong recipient impact of our programs. As a result, GD has been celebrated as one of the most innovative non-profit companies by Fast Company, while the growing cash transfer movement (and GD’s leading role within it) have been featured in the New York Times Magazine, This American Life, Foreign Affairs, and The Economist.

Our culture is candid, analytical, agile, and non-hierarchical. Our global team of ~150, and country operations teams of ~650, together come from 21 different countries speaking 69 different languages. From software engineers to seasoned humanitarian workers, former management consultants to public servants, researchers to field operations -- it’s an incredible group of people.

Our values are central and deliberately opinionated. We genuinely center the people we serve in our decision making, and strive to build an ambitious, dynamic and high performing environment. We strongly encourage you to read through our values carefully, if they reflect how you like to work and energize you, this could be a great fit.

We work hard to create an environment in which all our team members can thrive, succeed and grow.  We support flexibility, take care of each other, have fun, and create professional growth opportunities.

Overview:

The Office and Procurement Assistant (OPA) will work with the Office and Procurement Manager and provide support in managing core office and administrative functions. The OPA will assist in managing the country office by procuring inventory and supplies and sourcing multiple offices, helping to implement systems, and providing administrative leverage to the management team. The role will reward exceptional organizational skills, rapid problem-solving for a range of logistical challenges, and a deep interest in building GiveDirectly’s culture and organizational reach.

Responsibilities:

Procurement

• Assist in initial procurement of inventory and supplies
• Assist management team with implementation of procurement policy
• Coordinate with vendors on delivery, repair, and maintenance of procured supplies (including equipment used by our field officers and mobile phones used by our recipients) 

Inventory management

• Maintain a record of all GD property, and make replacement recommendations
• Enforce protocols on staff handling / tracking of GD property and overall adherence to safe-storage policies
• Maintain insurance coverage for phones and other valuable inventory

Office Management and maintenance

• Manage mobile-money / petty-cash accounts and track expenditures in an organized, detailed, and verifiable manner
• Source for multiple field offices, as needed 
• Oversee steady-state office upkeep, including liaising with the landlord for maintenance fixes and groundskeeping 

Misc. logistics / admin support

• Remit miscellaneous payments to vendors and staff as necessary
• Assist with ad hoc logistical tasks to ensure smooth running of office functions and team events (retreat set-up, internet breaks, etc.)
• Oversee coordination for high-priority visitors
• Provide management team with personal travel and admin support 

Requirements

Education and Experience

• Bachelor’s degree in Business Administration, Procurement, Logistics, Office Management, or a related field.
• Minimum of 2 years’ experience in office administration, procurement, logistics, or a similar support role.
• Experience working in a fast-paced, multi-office or field-based environment is an advantage.
• Prior experience supporting management teams and coordinating with multiple vendors preferred.
  
  

Core competencies and personal attributes

• Well-organized and reliable, with the ability to manage day-to-day tasks and juggle multiple competing priorities.
• Practical problem-solving skills and a willingness to learn and handle new logistical or administrative challenges.
• High level of integrity and accountability, particularly in handling organizational assets, funds, and sensitive information.
• Strong communication and interpersonal skills, able to work effectively with vendors, landlords, staff, and visitors.
• Proactive, flexible, and team-oriented, with a positive attitude and interest in contributing to a supportive workplace culture and GiveDirectly’s mission and values.

Working at GiveDirectly

GiveDirectly is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to the person’s race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.

Flagging for US applicants: We invite you to "Know Your Rights" as an applicant.

Commitment to Safeguarding

As a global organization working with communities to eliminate extreme poverty, GiveDirectly takes the safeguarding of its recipients, staff, and partners seriously. To that end, GiveDirectly is a member of the Misconduct Disclosure Scheme, and will systematically check with previous employers about any abuse or misconduct related matters involving potential new hires. We may also employ other robust pre-hire screens, including in-depth reference checks, criminal background checks, and sanctions screens.

These efforts help us continue to build and maintain trust with the communities we work with, and prevent abuse to our recipients and staff.

**GD is committed to observing all local, national and international laws that protect people and basic human rights of all. GD is committed to a policy of “zero tolerance when it comes to preventing,  reporting, or responding to any form of abuse or  exploitation.” and expects anyone who works for GD to uphold the protection and safeguarding of our recipients as a priority.**

Reasonable Accommodations

We are committed to fostering an inclusive and accessible work environment. If you require any accommodations during the application or interview process, or to perform the essential functions of the role, please email us at careers@givedirectly.org with the email subject “Accommodation Needed”. We will work with you to ensure reasonable accommodations are made to support your needs.

Want to put your best foot forward on your GiveDirectly application? Take a look at our Candidate Application Prep Guide!