VN2025/ME10/008 Senior Project Associate (Construction/Reconstruction)

Job Description

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Under the overall supervision of the Chief of Mission/Project Manager, with the direct supervision of the Project Coordinator and in close cooperation with RMU and Supply Chain, Senior Project Associate (Construction and Reconstruction) will be responsible and accountable for supporting the implementation of construction/reconstruction activities within the IOM Projects and with focus to the EU funded project ‘Individual measure to strengthenIntegrated Border Management capacities in Montenegro’ and IOM Podgorica office, all in line with IOM policies and procedures and donor requirements.

Responsibilities

The main responsibilities will include but not limited to the following activities:
 

1. Participate in  the planning, coordination and implementation of the construction/reconstruction and other related project activities. 

2. Compile, summarize, analyse, and present information/data on construction/reconstruction and other related project topics, highlighting noteworthy issues for the consideration of appropriate parties.

3. Monitor implementation of the project activities to  to verify compliance with the requirements defined by the contracts related to construction/reconstruction activities, including assisting during the provisional and final acceptance of the contracted works.

4.  Review and compile documentation related to additional works and work variations,  and provide inputs for their assessment and decision-making. 

5. Monitor budget implementation and propose possible adjustments/amandmants  of the contracts related to reconstruction/construction activities as necessary.   

6. Act as focal point for coordination within construction/reconstruction component of the projects, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

7.  Participate as a member of the Bid Evaluation Committee  (BEC) or Technical Working Group. 

8.  Prepare Notes For Files (NFFs) in situations that may affect the efficiency and quality of the works and procedures.

9. Prepare  status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures. 

10. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

11. Organize  regular meetings and informative sessions with contractor(s) and beneficiary institution(s)  related to reconstruction/construction activities. 

12. Respond to complex information requests and inquiries; set up and maintain files/records.

13.  Verify prerequisites and  supporting documents  to facilitate timely payments to contractors  in accordance with the contract(s) deadlines.

14. Provide inputs for the development of concept papers and provide general support for the development of new projects.

15. Provide guidance and assist in coordinating and monitoring work of other staff in the project team; may supervise other staff as assigned. 

16. Provide technical inputs for other projects that the organization implements, which relate to construction works.

17. Perform other related duties as assigned.

Qualifications

Required Qualifications and Experience

Education

• School diploma with six years of relevant experience; or,

• Bachelor’s degree in Civil Engineering, Architecture, Design, or any technical-related field from an accredited academic institution with four years of relevant professional experience.

   

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; 

• Good knowledge of national regulations and standards in the field of construction; and

• Proven skills related to construction/reconstruction project management, including administration and reporting in accordance with the organization’s and donors’ standards and rules.

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Effective organizational skills and ability to establish priorities and plans, ability to work under
  pressure and cope with deadlines;
• Demonstrated problem-solving attitude and skills;
• Good written and spoken communication skills, good negotiation skills, good interpersonal skills and ability to work in a multicultural environment;
• Good English drafting skills, and experience in writing reports;
• Knowledge of any Engineering Drawing Software is of distinctive advantage.

Languages

• Fluency in ​English and Montenegrin​ is required (oral and written).

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
 

Core Competencies - Behavioural indicators –  Level 2

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this Vacancy Notice is subject to funding confirmation.
2. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable, and security clearances.
3. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
4. People with disabilities are encouraged to apply and reasonable accommodation is available throughout the recruitment, hiring and employment cycle, in accordance with IOM procedures.
5. This post is subject to local recruitment. Moreover, Montenegro nationals/citizens and persons holding a valid residence and work permit for Montenegro will be eligible for consideration.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
8. IOM reserves the right to contact shortlisted candidates only.

Required Skills

Job info