Programme Assistant

Baghdad

Organization: IOM - International Organization for Migration
Location: Baghdad
Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Project and Programme Management
Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the general guidance of the Chief of Mission (CoM)/DCOM and the overall supervision of the Protection Officer, the administrative supervision of the Head of sub Office (HoSO) and the direct supervision of the Senior Programme Assistant, the candidate will perform the following duties:

Responsibilities

Assist in the daily administrative tasks of the Protection team, including drafting of forms and templates (reports, questionnaires, surveys, profiles and, applications, feedback and interviewing and monitoring forms)
Coordinate budgetary and other statistical data of PxD expenses with officers in charge, on a regular basis and suggest reallocations of resources and implement the reallocations as necessary.
Coordinate off-site trainings, workshops, field visits and other program-related activities in terms of logistical and operational support.
Liaise with national and international officers on administration, financial, logistics and operational matters in support of programme activities.
Raise purchase requisition and liaise with other IOM staff members on administration, financial, logistics and operational matters in support of program activities.
Provide information and coordination on the program as requested and draft minutes of meetings, reports (external and internal reports) and other written materials/documents related to the programme deliverables.
Assist in coordination with the various department,s including ICT.
Organize and keep project files and documents according to an established filing system.
Support the implementation of IOM activities in a participatory, culturally- and gender-sensitive manner.
Travel on duty to Iraq, based on the needs of the programme.
Perform such other duties as may be assigned by the programme management.

Qualifications

Education

University degree in business management and administration, economics, or in a related field from an accredited academic institution, with 3 years of relevant professional experience
Completed a High School degree from an accredited academic institution with 5 years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in communicating and working with a wide range of actors, including people of culturally diverse backgrounds, government and authorities, and humanitarian actors (UN agencies and NGOs).
Experience working in development or humanitarian programming (specifically in an International or National NGO/UN) is an asset

Skills

Computer literacy with specific proficiency in Microsoft applications to include Power BI.
Reliable, efficient, high level of professionalism, and organizational skills.
Good analytical skills for financial data, strong sense of detail, and accuracy.
Ability to prepare clear and concise reports.
Experience in data management and visualization to include knowledge in using Power BI

Languages

Fluency in English and Arabic is required.
Any other language is an advantage.

IOM’s official languages are English, French, and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 months
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5
Alternative Required Language 1: English
Alternative Required Language2: Arabic

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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