Programme Officer (HR Budget And Programme Monitoring)

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

FAO's Human Resources Division (CSH) provides human resources (HR) strategies, policies, guidance and oversight to FAO Offices worldwide to ensure that the Organization attracts, develops and retains a diverse, skilled and highly motivated workforce, delivering on the mandate of the Organization. The HR function has recently undergone a transformation towards a proactive strategic business partner, which aims to mobilize and align the capacity of its workforce with the corporate strategy whilst pursuing a people-centered approach, to position FAO effectively to address the increasingly complex challenges faced in promoting sustainable food security and achieve its mandate.

The position is located in the Human Resources Division (CSH) at FAO headquarters in Rome, Italy.

Reporting Lines

The Programme Officer (HR Budget and Programme Monitoring) report to the Director, Human Resources.

Technical Focus
HR Budget planning, programme monitoring, and analysis; administration of extra-budgetary resources; audit support and follow-up; HR strategy implementation and performance monitoring; and support for business continuity planning, including oversight of time-critical and essential HR processes to ensure effective programme delivery and resource management.

Key Results

Accurate, compliant, and timely budget planning, implementation, and reporting, coupled with effective monitoring of resource utilization and HR service delivery, ensuring stronger programme effectiveness and organizational performance.

Key Functions

• Support the preparation and revision of the medium-term plan and related budget proposals (staff and non-staff), ensuring alignment with FAO Governing Bodies' recommendations and in collaboration with the Office of Strategy, Programme and Budget (OSP).

• Review and analyze quarterly Periodic Budgetary Reports (PBRs), preparing forecasts and narratives to identify expenditure trends, address risks early, and keep work planning aligned with FAO's strategic goals.

• Monitor overall budget implementation and resource utilization, prepare budget performance reports and submissions, and recommend reallocations or adjustments as necessary.

• Contribute to the review, update, and monitoring of the HR Strategy and Action Plan, tracking progress against key performance indicators (KPIs), outcomes, and outputs for submission to the Governing Bodies.

• Support the identification, assessment, and monitoring of risks at divisional and unit levels, using the online Risk Log to define mitigating actions, assign ownership, and ensure timely follow-up in consultation with the Office of Strategy, Programme and Budget (OSP), thereby strengthening planning, accountability, and results-based monitoring.

• Ensure that strategic goals and outcomes are mutually reinforcing, strengthening the overall competency, effectiveness, and service delivery of the HR function and the Organization as a whole.

• Coordinate divisional inputs for internal and external committees and corporate compliance reporting and support responses to audit requests by monitoring the implementation of recommendations and ensuring timely and effective follow-up.

• Support the development and monitoring of the Business Continuity Plan, including oversight of Minimum Recovery Requirements for time-critical and essential HR processes.

• Prepare documents, reports, and internal guidelines on programme budgets and HR planning; collect and analyze data, visualize trends (charts, tables, dashboards), and provide evidence-based insights to support planning, decision-making, and reporting.

• Perform other related duties as required.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree (Master's degree or equivalent) in business administration, budget or a related field.

• Three years of relevant experience in budget preparation, analysis and monitoring supporting large programme management activities.

• Working knowledge (proficiency - level C) of English and intermediate knowledge (intermediate proficiency - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

Competencies

• Results Focus

• Teamwork

• Communication

• Building Effective Relationships

• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions, is desirable.

• Extent and relevance of experience in the preparation, analysis, and finalization of cost estimates, budget proposals, and performance reports, including monitoring expenditures and reallocating funds.

• Demonstrated ability to support and coordinate responses to internal and external audit requests, monitor the implementation of audit recommendations, and ensure timely follow-up.

• Expertise in reviewing and monitoring HR strategies and action plans, with a focus on tracking KPIs, outcomes, and outputs, and preparing reports for Governing Bodies is desirable.

• Proficiency in preparing documents, reports, and internal guidelines, ensuring compliance with corporate policies and procedures.

• Familiarity with corporate ERP (Enterprise Resource Planning) systems (Oracle), budget monitoring tools, and HR management platforms, with strong ability to adapt to new technologies and digital reporting solutions.

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FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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• Extension of fixed term appointments is based on certification of performance and availability of funds
• FAO reserves the right not to make an appointment.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/. These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

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