Project Assistant (Administration)

Athens

Organization: IOM - International Organization for Migration
Location: Athens
Grade: Senior Executive level - Assistant Director - General level - Internationally recruited position
Occupational Groups:
- Operations and Administrations
- Administrative support
- Project and Programme Management
Closing Date:

Job Description

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

The project supports the protection and assistance of unaccompanied migrant children (UMC) and vulnerable women applicants and beneficiaries of international protection across Greece. Building on the longstanding cooperation between IOM and the Hellenic Ministry of Migration and Asylum, the action ensures the continuation and strengthening of key national protection mechanisms. Through this project, IOM and its partners plan to support in identifying and assisting UMC in precarious conditions or homelessness, provide interpretation services for the NERM Hotline, offer child protection services in Safe Areas and Safe Zones and ensure dignified accommodation and support at the Open Center "One Step Forward", designed for vulnerable single women and single mothers with their children.

Under the overall supervision of the National Cluster Coordinator (Unaccompanied Migrant Children) and the direct supervision of the Senior Project Coordinator Assistant, the incumbent will have the following duties and responsibilities:

Responsibilities

Support the planning, management, and monitoring of operations of NERM's project.
Support with preparation of financial reports, ensuring compliance with donor requirements and project’s objectives.
Draft proposals and reports, and any communication related to various stakeholders.
Support the administrative part of the operations of National Emergency Response Mechanism (NERM's) activities
Maintain and update relevant databases, in accordance with IOM data principles, ensuring data accuracy and confidentiality.
Perform other related duties as may be assigned.

Qualifications

Education

University degree in Business or Public Administration, Management, International Relations or a related field from an accredited academic institution with minimum two years of work experience.
High school degree/ certificate with minimum four years of work experience;
Master’s degree in above fields is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Minimum one years of related work experience in a humanitarian setting;
Experience in support the planning, management, and monitoring of operations preferred;
Experience in liaising with governmental and diplomatic authorities and stakeholders, working in international organizations, non-government or government institutions/organization;
Demonstrated ability to draft and prepare clear and concise formal correspondence, project proposals and financial reports;

Skills

Strong organizational, facilitation, communication, writing and presentations skills.
Proficient in a Microsoft Office environment and office software packages. Knowledge of spreadsheet and database packages, experience in handling of web-based management systems;
Strong organizational, facilitation, communication, writing and presentations skills.
Strong work ethics and commitment to humanitarian principles

Languages

For this position, fluency in Greek and certified working knowledge of English is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short term ungraded (Up to 9 months)
Vacancy Type: Call for Applications
Recruiting Type: General Service
Grade: UG

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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