Business Support Assistant G5

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Business Support Assistant G5

Company:** World Food Programme

Job Summary

The Business Support Assistant G5 will provide essential administrative and operational support to various units within the World Food Programme, ensuring efficient and effective daily operations. This role demands a proactive, organized, and detail-oriented individual capable of managing diverse tasks and contributing to a positive and productive work environment.

Job Responsibilities

* **Administrative Support:** Manage and organize correspondence, maintain accurate records, and prepare various documents, reports, and presentations using appropriate office equipment and software.
* **Financial & Resource Management:** Assist in budgeting processes, monitor expenditures, and support asset and fleet management activities to ensure optimal resource utilization.
* **Contract & Vendor Management:** Facilitate the preparation, review, and tracking of contracts, and support vendor management processes to ensure compliance and efficient service delivery.
* **Partnership & Protocol Management:** Support the coordination and management of partnerships, ensuring adherence to established protocols and fostering positive external relations.
* **Data & Reporting:** Collect, analyze, and interpret data to generate comprehensive reports, contributing to informed decision-making and operational improvements.
* **Customer Service & Travel:** Provide customer-oriented support to internal and external stakeholders, and assist with travel planning and logistics for staff members.
* **Team Collaboration:** Actively participate in team activities, fostering a collaborative environment and contributing to shared goals.
* **Technological Proficiency:** Utilize various technological tools and systems to enhance efficiency and effectiveness in all aspects of the role.

Job Qualifications

* **Education:** Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
* **Experience:** A minimum of five years of progressively responsible work experience in administrative support, business operations, or a related field.
* **Skills:**
* **Asset Management:** Proven ability to support the tracking and management of organizational assets.
* **Budgeting:** Experience assisting with budget preparation and monitoring.
* **Contract Management:** Familiarity with contract administration processes.
* **Correspondence Management:** Excellent written and verbal communication skills with an ability to manage official correspondence effectively.
* **Customer-Oriented:** Strong focus on providing excellent service to internal and external stakeholders.
* **Data Literacy:** Ability to understand, interpret, and present data.
* **Fleet Management:** Knowledge of fleet management support activities is a plus.
* **Operating Office Equipment:** Proficient in using standard office equipment (e.g., computers, printers, scanners).
* **Partnership Management:** Experience in supporting partnership coordination.
* **Protocol Management:** Understanding and adherence to established protocols.
* **Report Writing:** Ability to compile clear, concise, and accurate reports.
* **Teamwork:** Demonstrated ability to work effectively in a team environment.
* **Technologically Savvy:** Proficient in using various software applications, including MS Office Suite (Word, Excel, PowerPoint, Outlook), and willingness to learn new systems.
* **Travel Planning:** Experience in coordinating and organizing travel arrangements.
* **Vendor Management:** Familiarity with supporting vendor selection and performance monitoring.
* **Language:** Fluency in both oral and written English. Knowledge of another official UN language (Arabic, Chinese, French, Russian, Spanish) is an advantage.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.