Shipping Assistant G5 FT

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

 This position is based in Port Sudan Office    

Under the direct supervision of the National officer and overall supervision of the Head of WFP Port Sudan office, or the officer in-charge in his absences, the logistics assistant should perform the following duties: -

THE ROLE

To perform administrative processes and activities that contribute to the successful, efficient running of WFP shipping operations.

KEY ACCOUNTABILITIES :

• Compile the preliminary shipments information’s received from WFP HQ, establish contacts with the local shipping agents compile all records for the expected arrivals and disseminate to concerned staff for further follow up on actual time of arrival.

• Follow up with HQ shipping unit on the receipt of complete full set of required shipping documents, as well as with the CO pre-clearance team on relevant exemptions letters, timely seeking supervisor’s intervention in case of potential delays.

• Timely provide the clearing agent with the required shipping document and exemptions letters, assist in drafting relevant covering letters and maintain proper filing of copies.
• Maintain all shipping information and generated in an updated weekly shipping bulletin, disseminate it as appropriate, and assist in preparation of performance evaluation of contracted clearing agents as well as clearing market surveys. 
• As instructed supervise/ monitor the discharge of WFP bulk, break bulk and containers vessels, ensures adhering to WFP standards, immediately report  to supervisors in case of any unforeseen problems pertaining to discharging operations.

• Coordinate with the clearing agent on timely and promptly cargo inspection by the concerned governmental department (Custom, SSMO, PPD and Port Health quarantine) to ensure timely final releases of incoming shipments.

• Supervise de-stuffing operation of containerized shipments to ensure accurate dispatches of sound quality and correct quantity as per the approved LTI, as needed.

• As needed supervise the discharge operation of WFP bulk/beak bulk shipments, ensures smooth discharge operation as per WFP standards, in collaboration with WFP superintendent ascertains accurate bags weighting, sound cargo quality, and segregate improper weights and quality, and report accordingly.
• Adhere to WFP standards in all logistics aspects while carrying out the assigned responsibility.

• Perform any other related duties as required

QUALIFICATIONS AND EXPERIENCE :

Education : Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
 

Experience: 5 Years related job experience.

Knowledge and Skills:

• Experience in the area of shipping, logistics or procurement.
• Experience in analyzing data and drafting reports.
• Experience using and maintaining supply chain databases to monitor ongoing contracts, shipments, payments, pipeline information, insurance claims, and/or food stocks against set KPIs.
• Experience in providing technical business support in corporate systems.
• Experience in coordinating with COs and other supply chain actors to support ocean transport contracting and operations.

Language: Fluency in English & Arabic language.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.