Programme Associate (Shelter & Settlement )
Port Sudan
- Organization: IOM - International Organization for Migration
- Location: Port Sudan
- Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Legal - Broad
- Administrative support
- Protection Officer (Refugee)
- Project and Programme Management
- Human Settlements (Shelter, Housing, Land, Property)
- Closing Date:
Job Description
Responsibilities
Support the Shelter & Settlement Senior Program Assistant on the planning and execution of all phases of the distribution of NFIs, Shelter, and HK assistance from initial planning, coordination, implementation to the final monitoring.
Provide guidance, materials, templates, and Standard Operating Procedures (SOPs) for IOM common pipeline partners to support them to carry out shelter, NFI, and HK needs assessments, distributions and Post Distribution Missions.
Assist to plan and coordinate with IOM approved partners and IOM team to receive shelter, NFI, and HK items from IOM warehouses.
Prepare distribution reports, including analysis and recommendations. Plan and participate in post-distribution monitoring exercises and prepare PDM reports in coordination with the M&E/QC Officer.
Provide administrative support for the shelter, NFI, and HK Programme including preparing Purchase Requests (PRs) in the IOM PRISM and following up on Purchase Orders (PO) creation with the Procurement and Logistics Unit as required.
Support with payment requests for the accepted services/ goods supplied and as needed follow up on MIGO creation with the Logistics and Procurement Unit.
Support dispatch of NFI/shelter stock in coordination with IOM logistics, ensuring completion, accurate record keeping, and follow up on issues.
Attend coordination meetings with Sub-cluster partners and IOM common pipeline partners at country level, on approaches to shelter, NFI, and HK.
Support with obtaining required permits for transporting relief items and movement of staff to localities in coordination with protocol colleagues.
Undertake duty travel when necessary to support staff members at different field locations.
Perform such other duties as may be assigned
Qualifications
Bachelor’s degree in Administration Management or a related field from an accredited academic institution with at least three years of relevant working experience.
OR
Secondary School Diploma with at least five years of relevant working experience
Experience preferably in administrative support or similar roles.
Previous working experience with NGOs or international organizations is an advantage.
Experience working in an emergency context with throughout knowledge of executive assistance and liaison with the government is a significant advantage.
Solid computer skills, including proficiency in MS Office package (Office, Excel, Power Point, Outlook), is essential;
Undertake duties delegated by the respective supervision, hold self-accountable in completion of assigned task and manage resources efficiently;
Knowledge of the region is an advantage.
Fluency in English and Arabic is required (oral and written).
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Required Skills
Job info
Contract Type: Special Short Term Graded (Up to 9 months)Initial Contract Duration: 6 months
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.