SVN Project Support Assistant (Development & Reporting)
Abuja
- Organization: IOM - International Organization for Migration
- Location: Abuja
- Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Administrative support
- Communication and Public Information
- Project and Programme Management
- Documentation and Information Management
- Closing Date:
Job Description
Responsibilities
Provide general assistance to the National Programme Support Officer (PGLS) in the process of drafting new programmes/projects proposals.
Draft internal and external project/programme-level reports.
Assist the National Programme Support Officer (PGLS) in processing, and submissions of project proposals, donor reports, partner agreements and any other relevant documents, in line with specific internal requirements and procedures and follow up on the endorsement process.
Follow up on project activities and maintain knowledge base of all projects within the area of responsibility.
Maintain accurate and pertinent records of all correspondence, files, project development and reporting products and tools as well as administrative information.
Assist in the implementation of programme /project-level administrative monitoring mechanisms and procedures.
Provide administrative and technical support in preparation and organization of conferences, meetings, trainings and other events.
Undertake field visits in Nigeria to assist in the implementation and monitoring of projects.
Perform such other duties as may be assigned.
Qualifications
University degree in, Political or Social Sciences, Law, Human Rights, International Relations, Migration Studies or a related field from an accredited academic institution with three years of relevant professional experience; or
- School diploma with five years of relevant professional experience.
Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting;
Experience with working in the area of project development and/or implementation, and preferably with different project donorsPrior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Strong knowledge of programme development, reporting and monitoring and evaluation;
Sound knowledge of project implementation and familiarity with financial and business procedures;
Excellent computer skills and knowledge of project/grant management applications.
For this position, fluency in English is required (oral and written).
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Required Skills
Job info
Contract Type: Special Short Term Graded (Up to 9 months)Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-5
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.