Job purpose:

You will be responsible for delivering quality administrative and logistical support services to the Country Office staff, mastering all relevant administrative rules, guidelines and processes, and applying established systems and procedures. You will be expected to demonstrate strong client and result orientation in service of the country programme.You will report directly to the International Operations Manager.

How you can make a difference:

UNFPA is the lead UN agency for reproductive health and rights, working towards delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s global strategic plan (2022-2025) focuses on achieving three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.


UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need principled and ethical staff, who embody human rights norms and standards, and who will defend them courageously and with full conviction; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

 

You would be responsible for:

 

Human Resource Management

• Ensures administration and implementation of HR strategies and policies, adapts processes and procedures:
• Ensure full compliance of HR recording and reporting systems with UN rules and regulations, UNFPA policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
• Provide advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes.
• Provide advice to staff on all aspects of UN/UNFPA personnel and administrative rules and regulations and the ERP (Quantum)/ HR modules.
• Liaise and provide technical and administrative support to the Country Office in the recruitment of staff, consultants and HR matters.
• Develop and recommend Improvement of HR management process through SOPs.

Ensures effective administration of human resources:

• Organize recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in the UNFPA office.
• Monitoring and tracking of all Service Contracts, Individual Consultant and Special transactions related to positions, recruitment, benefits, earnings/ deductions, retroactivity, recoveries, adjustments and separations through Quantum.
• Review of the office staffing table in alignment to approve position.
• Preparation for review of submissions to the Local CRP.
• Administration of the office attendance register.
• Validation of HR recurrent personal management services provided by UNDP to UNFPA.

Ensures facilitation of knowledge building and knowledge sharing in the office:

 

• Organize trainings for staff on HR and other issues and maintain database of certificates.
• Participation in preparation of the office Learning plan and individual learning plans.
• Maintain effective HR networking with other UN agencies and communities best practice.
• Synthesis of lessons learnt and best practices in HR.
• Identify ways in which the CO’s HR needs can be met within existing policies and adapt processes and procedures.
  
   

Ensures optimal communication flows within the country office including Regional Office and Headquarters where appropriate as well as external counterparts, through effective use of written, verbal and electronic communication:

 

• Maintain accurate and up-to-date personnel status file in a confidential and secure manner.
• Implement told and mechanisms for effective and efficient monitoring of personnel activities in support of the operations.
• Active in the day-to-day HR operations, especially with regards to recruitment, learning and development, performance management and employee relations.
• Prepare personnel related reports and analyses, research and draft responses to enquiries for clearance.
• Conduct reference check process in place and done correctly in line with prevailing procedure.
• Any other relevant activities/ responsibilities as assigned by the Supervisor and Senior Management.
  
   

Qualifications and Experience

Education:

• Minimum High School Education, a Diploma or Bachelor’s Degree in Business Administration or related field an asset.

Knowledge and Experience:

• At least 6 years of relevant experience in experience in Admin, thorough knowledge of modern office procedures or general office management is required.
• Experience with UN Agencies is an asset.
• Excellent minute-taking and writing skills.
• Proficiency in current office software applications.

Languages:

• Fluency in English is required and knowledge of Tok Pisin is desirable.
  
   

Required Competencies

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Functional Competencies:

 

• Providing logistical support
• Managing data
• Managing documents, correspondence and reports
• Managing information and work flow
• Planning, organizing and multitasking

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact
  
   

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary.

 

Disclaimer: 

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.