ICT Project Support Officer (Aviation)

CTG is looking to contract a qualified candidate whose experience matches the below TOR.

• Manage Aviation Information Management Suite (AIMS) – FSS in Our Client for recording Aircraft Use Report (AUR) and other essential information.

• Manage user access control in AIMS for new staff members.

• Generate electronic Monthly Aviation Report (eMAR) from AIMS for cost recovery and payment of Long Term Chartered Agreement (LTCA) and LoA contracts.

• Manage ICT related financial systems in UMOJA – BPC/ECC/SAP operations and provide Power BI analytics data.

• Provide ICT support for AIMS, ensuring system continuity and monitor AIMS-Umoja synchronization improving data integrity.

• Act as a focal person to coordinate with Acquisition & Requisitioning (A&R) team of Our Client for Local Integrated Business Planning (L-IBP)/ SCPT.

• Prepare DAP (Demand Acquisition Plan) of all services for the section for submission to A&R.

• Review, analyze and assist in the preparation of the cost estimates and budget proposals, in terms of all aviation contracts like Long Term Charter Agreement (LTCA), Letter of Assist (LoA), services etc.

• Develop reports, to include full cost projections for aircraft (FW, RW & UAS) under commercial contracts and share regularly with ATS-UNHQ.

• Monitor expenditure versus approved budget and track all related transactions and their timely completion.

• Translate contractual terms/conditions of LTCA/ LoA into financial terms and the creation of Contract Disbursement Tables for each contract.

• Process Shopping Carts of LTCA/ LoA in coordination with Acquisition and Requisition and the Procurement Section (PS).

• Coordinate with PS to modify POs based on changes by amendments to the financial terms of the contracts.

• Maintain and process invoices/ documents related to all LTCA, LoA and other services and process for payment.

• Maintain and process documents related to Aircrew daily subsistence allowance claims and invoices reimbursements, in addition to verifying, recording and submission of these claims to Finance section for payment.

• Prepare costing-15 table for all Our Client Aviation requirements in terms of assets and flight hours and input all data in UMOJA BPC module.

• Prepare cost expenses for special flight requests and non-revenue flights for cost recovery and prepare inter-mission billing for flights performed by Our Client for other missions, funds and programs through service delivery module.

• Verify data input into the various databases to ensure consistency of the data in different platforms.

• Prepare Service Entry Sheets (SES) and Fund Commitments (FC) for payments for Aviation services and equipment.

• Work as a focal person for all aviation cost recoveries and prepare sales orders and monitor payment on regular basis. 

The ICT Project Officer will be under the direct supervision of Chief Aviation Section.

• Bachelor's degree in business administration/ commerce/finance/IT (Mandatory)
  

• Master’s degree in business administration/ commerce/ finance (Desirable) 
  

• Knowledge of various functions of Aviation Information Management Suite (AIMS) - FSS module (Mandatory),

• Proficiency in ICT-related financial tools within UMOJA – BPC/ECC/SAP operations and Power BI, as well as knowledge of the different Budgeting and Financing tools of UMOJA ECC (Mandatory),

• Knowledge in generating eMAR utilizing AIMS (Mandatory),

• Knowledge of aviation budget & finance (Mandatory),

• Proficiency in Microsoft Office application (Mandatory)

• Knowledge of UN IPSAS (Desirable) 
  

• Five (5) years of progressively responsible experience in Budget and Finance/ Accounting.

• At least four (4) years of experience in using AIMS modules.

• At least four (4) years of experience in handling aviation Budget & Finance with working knowledge of different UMOJA modules.

This role has no team management responsibility..

Qualified female candidates are encouraged to apply for this role.