Business Support Associate (Partnerships), G6, Nairobi

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANIZATIONAL CONTEXT

The Partnerships Unit at the World Food Programme (WFP) Kenya Country Office plays a central role in mobilizing resources, strengthening external relations, and sustaining strategic partnerships to support WFP’s humanitarian and development operations in Kenya. The Unit coordinates engagement with government donors, multilateral partners, foundations, and private sector entities, and supports senior management in advancing WFP Kenya’s resource mobilization and partnership objectives.

The Business Support Associate (G6) is based in Nairobi and reports to the Head of the Partnerships Unit. The role provides specialized business, administrative, data, and analytical support to the entire Partnerships Unit, contributing to the effective planning, coordination, and delivery of partnership activities. The position operates in a fast‑paced environment requiring a high degree of organization, judgment, discretion, and initiative.

   
THE ROLE

To coordinate and deliver a full range of specialized business support services to the Partnerships Unit, ensuring the efficient planning of partner engagements, the integrity of partnership data and funding pipelines, and the timely preparation of analytical and briefing materials that support donor engagement, resource mobilization, and strategic decision‑making.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Partner Administrative and Engagement Support

1. Coordinate all logistical arrangements for in person and virtual donor and partner engagements, including meeting room bookings, catering, travel arrangements, mission planning, and field visit logistics.

2. Act as the focal point for liaison with Administration, Procurement, Finance, Security, ICT, and Field Offices to ensure seamless coordination and delivery of partner engagements.

3. Coordinate closely with the Country Director’s Front Office and relevant units to identify upcoming donor engagements, clarify priorities, and support advance planning of meetings and missions.

4. Prepare and consolidate briefing packs, agendas, background notes, and other materials required for donor and partner meetings.

5. Compile meeting summaries, track agreed action points, and support timely follow up to ensure effective partner engagement and accountability.

Partnership Data and Information Management

6. Maintain accurate, complete, and up to date partnership information in Salesforce, including donor engagement status, opportunity stages, and forecasted and confirmed contributions.

7. Manage and update Country Office internal Excel based tracking tools used for funding pipelines, forecasts, and partnership monitoring.

8. Track reporting and compliance milestones related to donor contributions and support timely preparation of internal updates.

9. Catalogue, organize, and maintain partnership related documentation, including concept notes, proposals, donor correspondence, and reference materials, ensuring easy access and version control.

10. Prepare recurring data inputs and summaries for internal coordination fora, including Resource Management Committee discussions, funding outlook reviews, and management briefings.

11. Work in close collaboration with Programme, Finance, and the OIM/Reports Officer to ensure consistency, integrity, and reliability of partnership data across systems and reports.

Technical and Analytical Support to Partnerships

12. Conduct targeted research and analysis on donor policies, funding priorities, and partnership trends relevant to WFP Kenya.

13. Compile and synthesize data from Salesforce and internal trackers into management ready summaries, tables, dashboards, and analytical notes.

14. Support preparation of briefing notes, talking points, presentations, and other materials for senior management engagement with donors and partners.

15. Assist in drafting concept notes and analytical inputs to partnership proposals, in coordination with technical and programme teams.

16. Contribute to donor landscape mapping and partnership diversification efforts by consolidating intelligence and analytical insights.

17. Support development of external facing communication and visibility materials that strengthen WFP Kenya’s positioning with partners.

Business Support Services and Process Improvement

18. Draft, revise, and quality assure correspondence, reports, presentations, and documentation related to partnership activities to ensure compliance with corporate standards.

19. Respond independently to complex partnership related business support queries, providing timely and accurate information to internal stakeholders.

20. Support planning, monitoring, and reconciliation of budgets related to partnership activities, as required.

21. Identify opportunities to improve workflows, data management practices, and coordination processes within the Partnerships Unit and propose practical enhancements.

QUALIFICATIONS AND EXPERIENCE

Education: A university degree in Social Sciences / Law, Political Science / Public Administration, International Relations, and Development Studies.

Experience: A minimum of 6 years progressive work experience in the relevant business stream with experience in general administrative work.

Knowledge and Skills:

• Specialised knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.

• Good communication skills to provide specialised business support services to a wide range of individuals.

• Ability to analyse and interpret financial data and monitor budgets.

• Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.  

• Ability to build relationships with a variety of individuals across functions. 

• Experience in coordinating the work of others and self and training and supporting others.

• Ability to maintain confidentiality.

Desired skills / experiences for entry to into the role:

• The incumbent is expected to demonstrate a high level of initiative, organization, discretion, and professionalism in a fast‑paced environment with multiple priorities

• Strong collaboration and communication with internal and external stakeholders is essential for effective performance of the role.

Language: Fluency (level C) in English language.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.