Job Description

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the National Programme Support Officer, in collaboration with relevant units at Headquarters and the Administrative Centres, the National Project Support Officer  will be responsible and accountable for supporting the coordination and facilitation of project development, donor and institutional reporting of IOM Programme and project activities to donors, government, UN agencies and other relevant stakeholders in line with IOM’s regional and country strategies.

Responsibilities

1. Assist in the coordination and monitoring of the operational, programmatic administrative and financial aspects of the projects in accordance with IOM policies and practices as well as donor’s requirements.

2. Keep the supervisor informed on the status of project implementation; identify gaps and opportunities and suggest actions to improve implementation. 

3. Participate in the development and adjustment of work plans, programmatic analysis and situational picture exercise, project budgets, Monitoring & Evaluation tools and standard operations procedures. 

4. Coordinate the collection, verification and analysis of data and background information; update information management systems and social media platforms on project related activities including project awareness and visibility, summaries, press releases and other relevant materials.

5. Coordinate timely preparation and dissemination of project reports in accordance with IOM procedures and donor requirements. 

6. Liaise and coordinate with donors, partners, United Nations agencies, local authorities, government counterparts.

7. Contribute to the planning, development, organization and delivery of capacity building activities in the field of programme development, donor and institutional reporting targeting IOM staff, government and civil society partners, implementing partners and communities.   

8. Attend relevant conferences, workshops, working groups, interagency coordination meetings, and other forums.

9. Participate in the preparation of project proposals and a diverse range of communication and resource mobilisation products, concept notes and other planning documents in close coordination with the CoM, Project Managers, UNCT, relevant donors, government counterparts and project partners, by providing technical support

10. Supervise and provide training and technical guidance to project staff.

11. Undertake duty travel relating to project implementation, monitoring visits, project assessments, liaison with counterparts, etc. 

12. Perform other related duties as required. 

Qualifications

Education:

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience; or,

• Master’s degree in the above-mentioned fields

Experience:

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations. 

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills:

• In depth knowledge of a broad range of migration related subject areas dealt with by the organisation.

• Knowledge of UN and bilateral donor programming. 

• Knowledge of financial rules and regulations. 

• Good communication, writing and organizational skills; ability to prepare clear and concise reports. 

• Capacity and ability to work effectively and harmoniously with colleagues from varied cultures and professional background.

• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment.

• Personal commitment, efficiency, flexibility, drive for results, creative thinking.

• Good level of computer literacy, including database applications.

Required Skills

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