Job Description
The position requires a high degree of independence, judgment, and responsibility in managing day-to-day project implementation, coordinating with multiple national authorities and technical partners, and ensuring delivery of technically complex project outputs within agreed timelines and donor requirements. The incumbent will provide guidance and supervision to project staff, contribute to strategic planning and reporting, and ensure adherence to IOM policies and procedures.
The incumbent will also be required to act as Officer-in-Charge (OIC) during the absence of the Head of Sub-Office, as delegated, ensuring continuity of programme implementation, coordination with government counterparts and partners, and effective representation of IOM at the technical and operational level.
Responsibilities
Coordinate and monitor day-to-day implementation of the e-Passport project in Palau, ensuring timely delivery of activities and outputs in line with project objectives, donor requirements, and IOM standards.
Liaise with senior government counterparts, including relevant ministries and agencies, to support assessments, planning, and implementation of activities related to electronic passport issuance systems, legal and procedural frameworks, and institutional capacity-building.
Coordinate engagement with technical vendors and partners, supporting alignment between technical requirements, government processes, and project timelines.
Provide technical guidance and supervision to project staff, including allocation of tasks, monitoring of performance, and support to ensure quality and timely delivery of outputs.
Coordinate and organize project-related meetings, workshops, trainings, and consultations with government officials and other stakeholders.
Monitor project progress, identify implementation risks and constraints, and propose corrective actions to the supervisor as required.
Draft and review project correspondence; prepare and update reports (interim and final), briefing notes, presentations, and other technical and operational documentation.
Compile, analyse, and present information relevant to travel document security, border management, and related areas to support decision-making and reporting.
Maintain effective liaison and coordination with government counterparts, donors, vendors, and other relevant stakeholders.
Provide substantive inputs to the development of concept notes, project proposals, and potential project extensions or follow-on initiatives.
Monitor the work of implementing partners and service providers and report any non-compliance or performance issues to the supervisor.
Act as Officer-in-Charge (OIC) during the absence of the Head of Sub-Office, as delegated, ensuring continuity of operations, coordination with counterparts, supervision of staff, and compliance with IOM policies and procedures.
Strictly comply with IOM policies and procedures, including prevention of sexual exploitation and abuse and promotion of a respectful work environment.
Travel at the request of the supervisor and approval of the CoM.
Perform other duties as assigned.
Qualifications
Bachelor’s degree in political or social sciences, international relations, development studies, migration studies, human rights, law or related fields from an accredited academic institution with four years of working experience, or
Master’s degree or Higher with two years of working experience.
Experience in planning, coordinating, and overseeing operational activities, including organizing meetings, workshops, trainings, or business processes involving multiple stakeholders.
Experience in drafting, reviewing, and presenting reports, briefing notes, correspondence, and operational documentation in English for management or external stakeholders.
Experience contributing to planning, budgeting, monitoring, and reporting, including performance tracking, compliance with procedures, and delivery against agreed timelines.
Demonstrated experience coordinating with government counterparts, technical partners, vendors, or service providers, including in private sector or mixed public–private environments, to support the implementation of complex projects or operations.
Demonstrated experience in people management or supervision, including task allocation, performance monitoring, mentoring, or team coordination, in either public, private, or international organizational settings, is an advantage.
Previous experience with international organizations, government institutions, or the private sector in roles involving coordination, management, or technical oversight is an advantage.
For all applicants, fluency in English is required (oral and written). Working knowledge of Palauan language is an advantage.
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Required Skills
Job info
Contract Type: Fixed-term (1 year with possibility of extension)Initial Contract Duration: 12 months
Vacancy Type: Vacancy Notice
Recruiting Type: National Officer
Grade: NO-B
Alternative Required Language 1: English