The UNOPS Africa Regional Office, based in Nairobi, Kenya, oversees the delivery of over 250 projects across 40 countries, with a focus on fragile and conflict-affected settings. Supported by more than 1,000 personnel across five multi-country offices—spanning North, West, Central, Eastern and Southern Africa, and the Horn of Africa—the office advances national priorities through strategic initiatives in Climate Action, Health, Infrastructure, Peace and Security, Middle-Income Country Support, and Small Island Developing States (SIDS). The Regional Office provides strategic leadership, operational support, and oversight in key areas including Partnerships, Communications, Management and Oversight, Infrastructure and Project Management, Health and Safety, and Security. By promoting excellence in project delivery, fostering knowledge sharing, and driving continuous improvement, the office contributes to sustainable infrastructure, transparent resource management, and a better quality of life for communities across the continent.

The Madagascar Project Office is responsible for managing a large portfolio of projects.  UNOPS activities range from tailor-made administration, operations, human resources, and logistics support for the implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners to facilitate effective procurement, supply, and financial management. Partners include FIDA, the European Union, the World Bank, and UN agencies such as UNICEF. It provides project management services, including design, implementation, monitoring, and evaluation. It also offers funds management, loan and grant administration, public, building local capacity markets, training, and technical assistance.

The Madagascar Project Office operates as an integral part of the NAMCO Office management structure.

This position is open to internal candidates only.

The PMO Analyst will have a primary reporting line to the Lead PMO in Tunisia and the Head of Office of Madagascar as a secondary. The Lead PMO will provide broad supervision and guidance.

The role is based in Antananarivo and is responsible for supporting NAMCO program monitoring, reporting, quality assurance, and knowledge management. In particular, its responsibility is to ensure that project management policies, processes and methods are followed and practiced according to the organization's standards, while acting as the overall Project Assurance capacity within the business unit on behalf of the Head of Program (Executive). The PMO strongly contributes to moving the Hub toward achieving its mission-focused goals and objectives. 

He/she identifies probable program issues that may need attention, supports in problem analysis and solution identification as necessary, and assists the Lead PMO and the Head of Office in problem resolution as per action items assigned.  

Summary of functions:

1. Program Monitoring

2. Program Reporting

3. Quality Assurance

4. Knowledge Management 

1. Program Monitoring

Provides appropriate levels of programmatic management and administrative support to the Programme Management regarding all ongoing project activities in Madagascar, identifies and suggests aggregate program-level risks

Assist in creating hub-level delivery forecasts. 

Provide routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP systems as required.

Identify operational, administrative, financial and other bottlenecks that may impede program delivery; recommend solutions; and take appropriate remedial action as assigned

Projects Set-up and Closure

Facilitate the development of high-level programme/project plans, including the collation of lower-level plans into programme/project-level milestones for the portfolio under her/his responsibility.

Develop, track, and maintain dependencies.

Liaise closely and support the Head of Support Services in all project assets and finance-related issues.

For project closure purposes, acts as (or nominates and supervises) a focal point between the Hub and donors throughout the process.

Oversee and coordinate all project closure activities, ensuring appropriate disposal of project assets, timely and effective final (operational) reporting, initiation of financial disbursements as appropriate during Defects Liability Periods, updating of information on the UNOPS Management Workspace (MWS), and effective handover of closed projects to UNOPS HQ for financial closure processes

1.  Program Reporting

Compile, consolidate, and analyze relevant program data 

Ensure that records of program files and other supporting documents are efficiently kept for audit and review processes 

Within the context of monitoring and evaluation,  ensure all projects submit and regularly update specific milestones and targets for the duration of projects' life-cycles, and track progress, or otherwise, against such information.

Contributes to the creation of program-level delivery exception reports 

Provide editorial support to projects, ensuring effective and timely dissemination of reports, in line with project documentation and clients' expectations.

1. Quality assurance

Work with internal audit and finance to ensure the programme in Madagascar complies with audit requirements.

Work with procurement/purchasing personnel to ensure effective interface with suppliers' quality systems.

Ensure compliance with UNOPS-defined standards for programme/project management for the portfolio under her/his responsibility

Coordinate quality reviews of programme/project documents and deliverables. 

Provide quality control for management products (project documents, reports, etc.).

Supports key stakeholders to continuously identify and improve operational processes relevant to project implementation.

1. Knowledge management 

Actively interact with PMs and the wider PM community to share case studies, lessons learned, and best practices 

Support the coordination of communications.

Assist in ensuring UNOPS HR, Finance, and Procurement policies are understood and adhered to

Assist in assessing the capacity of the national personnel and help develop a capacity building strategy and plan to address the knowledge/skills gap.

Required:

• A Master’s Degree in Project Management, Business Administration or related field (e.g. International Relations).

• Or Bachelor degree  Project Management, Business Administration or related field (e.g. International Relations) with relevant years of experience

Desired:

• PRINCE2® Foundation  is an asset

• PRINCE2® Practitioner is an asset

Required:

• A minimum of 2 years of relevant professional experience, specifically in the field of Program/Project Oversight and Operations Support, is required.

• Having 2 years of experience in UNOPS is required

• Demonstrable proficiency in the use of collaboration and productivity tools (e.g., MS Office, G-Suite, etc) and web-based management systems is required

Desired:

• Experience and demonstrated knowledge of UN rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations is  an advantage.

• Experience in the usage of modern IT and office applications and software is a strong advantage. 

• Working experience in the African region is an advantage.

• Experience in a multi-cultural environment is an advantage. 

• Please note that UNOPS does not accept unsolicited resumes. 
• Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered. 
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments. 
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. 
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here. 
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda. 
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.