FINANCE, ADMINISTRATION AND PROCUREMENT ASSISTANT

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

• Support the execution of the financial management of the Dominican Republic program, including budget development and monitoring, donor reporting, procurement and audit support.    

• Support procurement processes of consulting firms and service providers in compliance with the GCF Grant Agreement conditions, GGGI’s Rules and Regulations, and internal systems set up to conduct the process;   

• Support hiring processes of staff and consultants in compliance with the GCF guidelines, GGGI’s Rules and Regulations, and internal systems set up to conduct the process.   

• Provide day to day support to the evaluation of the program operation effectiveness and cost-efficiency,    

• Support day-to-day administration activities needed for the successful implementation of the project.   

• Working closely with the Dominican Republic Country Program Manager, Project manager, the Finance, Admin and Procurement Senior Assistant and the Monitoring, Evaluation, and Learning Associate, and as requested, to support administrative, finance and procurement aspects of program and project implementation.  

• Engage with internal and external stakeholders to guarantee compliance of GGGI’s rules when carrying out HR, Procurement, Events, and Travel related processes.   

• Engage in collaborative efforts with colleagues involved in monitoring and evaluation across Latin America and the Caribbean, as well as with other GGGI country programs when appropriate.  

• Liaise with regional office staff, country teams, and HQ staff as required for the performance of duties.    

• Support administrative tasks related to the financial, procurement and operational delivery of the projects.  

• Support initiatives to enhance staff well-being and engagement;      

• Perform administrative support as required, including but not limited to note taking, agenda development, calendar updates, scheduling of meetings, event organization, travel arrangements.  

• Support finance and procurement staff in administrative functions related to payments, budgets, procurement, and hiring processes in compliance with donor conditions, GGGI's Rules and Regulations, and internal systems.  

• Support regional engagement initiatives through in person and virtual meetings, social events, learning opportunities, and knowledge sharing.  

• Support high quality document management and record keeping of project documents through GGGI’s internal tools and systems.  

• Review of Time Sheets and spending against budgets;  

• Support the development of presentations, documents, and tools as appropriate.  

• Supports the onboarding of new staff and consultants in consultation with hiring managers.  

• Perform other administrative support as required, including note taking, agenda development, calendar updates and scheduling of meetings.  

• Bachelor’s degree in business administration, finance, accounting, human resources, or other related field of study is considered advantageous.  

• At least 3-4 years of relevant experience in office management or administration roles.  

• Demonstrated experience with managing data, Excel spreadsheets, reporting or tracking systems, and online systems.  

• Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.)  

• Strong oral and written English are essential.   

• Experience with the UN system, other international organizations, bilateral cooperation entities or projects is desirable.  

• Ability to prepare written reports and business correspondence, both in Spanish and English.  

• Must be a citizen of the Dominican Republic and located in the country.  

• Experince in using Microsoft Office;  

• Able to achieve results in a quality, timely, and cost-effective way. Sees priorities, plans the efficient use of resources, and monitors progress against objectives;  

• Seek opportunities to improve processes and outcomes. Frequently review performance to identify areas to develop;  

• Respond positively to change and able to adapt quickly to new situations. Able to take on a diverse range of tasks equally effectively;  

• Ability to pay attention to details and accuracy, particularly when it comes to budgets, receipt and invoice organization, etc.;  

• Fast learner, quick to adapt to new environment, systems and bring an immediate contribution. High literacy with systems, processes, and high level of analytical and logical thinking;  

• Self-initiative, motivated, and team-oriented, with the capacity to work under pressure and with little supervision;  

• Service-oriented to internal and external clients, with demonstrated abilities to find solutions, resolve problems, and overcome challenges.   

• Understands and actively supports GGGI's mission, vision, and values.  

• Promotes an organizational culture of trust, transparency, respect, and partnership.  

• Has strong client orientation.  

• Processes and shares information easily and is excellent at problem solving.  

• Manages emotions and stress positively, builds rapport and resolves conflict easily.