The consultant is expected to deliver the following outputs: 1. Conference coordination workspace fully set up and maintained 2. Detailed conference workplan, timeline and tracking tools 3. Draft and final conference agenda and session structure 4. Official invitation letters and speaker coordination records 5. Updated participant and speaker databases 6. Conference communication materials and registration support 7. Logistical coordination inputs and checklists 8. Post-conference summary inputs and documentation

Home based, with travel to Beijing, China, as required

1 February to 30 October 2026

Under the supervision of the Head of the UN-SPIDER Beijing Office, the consultant will undertake the following tasks, including but not limited to: A. Conference Planning and Coordination • Establish and maintain a structured conference workspace (e.g. Notion or equivalent) to manage timelines, tasks, documents, contacts and approvals. • Develop and regularly update a detailed conference workplan and milestones. • Support the development and refinement of the conference concept note, objectives and thematic structure, in close coordination with UNOOSA and partners. • Assist in drafting and finalising the conference agenda and session formats, including plenary sessions, panels, technical sessions and side events. B. Speaker, Expert and Stakeholder Coordination • Prepare and manage official invitation letters for speakers, panellists and dignitaries, in coordination with UNOOSA. • Maintain a comprehensive speaker and participant tracking database, including confirmations, bios, photos and presentation titles. • Serve as the primary coordination point with invited experts regarding participation modalities, logistical needs and deadlines. • Support the coordination with co-organisers, partner organisations, UN entities and sponsors. C. Conference Communications and Registration • Support the setup and management of the conference webpage and online registration system. • Draft and disseminate conference communications, including save-the-date notices, invitations, confirmations and logistical notes. • Coordinate with UN-SPIDER communications colleagues to ensure consistency with UN branding and messaging. • Support the management of abstract submissions, where applicable. D. Travel and Logistics Coordination • Support the coordination of participant travel and accommodation, including funded participants, in line with UN rules and procedures. • Liaise with host country counterparts, hotels and venues on logistical arrangements. • Assist with coordination of interpretation, meeting rooms, audio-visual requirements and conference materials. • Support visa facilitation processes for invited participants, where required. E. Conference Delivery and On-site Support • Support the day-to-day coordination of the conference, including session flow, speaker support and troubleshooting. • Assist with coordination between organisers, venue staff, interpretation teams and technical support providers. • Support the management of side events, exhibitions and networking activities, where applicable. F. Post-Conference Follow-up and Reporting • Support the preparation of conference outputs, including summary notes, participant lists and key outcomes. • Assist in compiling inputs for the conference report and knowledge products. • Support post-event communication with speakers, partners and participants. • Contribute to internal lessons-learned documentation to inform future UN-SPIDER events.

High school diploma or equivalent is required. • At least two(2) years of relevant professional experience in International conference or event coordination; and/or Programme support within the United Nations or international organisations is required. • Demonstrated experience managing complex, multi-stakeholder events is required • Experience coordinating high-level speakers and international participants is required. • Familiarity with UN procedures, protocols and working methods is desirable. • Skills are desirable in -Strong organisational and project management skills -Excellent communication and coordination abilities -Proficiency with digital collaboration and event management tools -Ability to work independently in a multicultural environment

English and French are the working languages of the United Nations Secretariat. Fluency in English, i.e. oral and written proficiency, is required. Knowledge of another United Nations official language is an advantage.

Not available.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.