DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

WFP encourages female candidates and people with disabilities to apply.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

These jobs are found in the Country Offices (COs), Regional Offices (ROs) and Global Headquarters (GHQ). Job holders report to the Management Services Officer (Administration).

Job holders at this level demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes to continually improve the level of support provided. Job holders manage resources, and coach and coordinate with relevant security staff and with a team of travel support staff. These jobs may require reporting for duty on short notice.

JOB PURPOSE:

To perform tasks related to the implementation and assessment of security measures and maintenance of equipment with a view towards providing updates and recommendations to facilitate informed decision-making and secure WFP staff, facilities and operations.

To provide specialized support and coordinate the delivery of client-focused and value-for-money services pertaining to the Management Services portfolio.

TERMS AND CONDITION

Position Title: Management Services Associate (Security & Travel)

Contract Type: Service Contract (SC)
Level: SC L6

Contract Duration: 12 months (renewable)

Duty Station: Kathmandu, Nepal

Date of Publication: 13.01.2026
Deadline of Application: 26.01.2026
WFP offers a competitive benefits package including salary plus CIGNA health insurance

KEY ACCOUNTABILITIES/RESPONSIBILITIES (not all-inclusive, nor exhaustive):

SECURITY:

• Review security threats and risks in detail and compile accurate reports on trends and situations that could adversely impact WFP operations, in order to ensure information is accurately collated and sent to relevant senior staff and the management to support decision making.
• Review security related information (e.g. security incidents and events, security support to daily activities, etc.) and use corporate or local information management tools to produce a range of analyses and in-depth reports, to ensure that information is readily available for relevant stakeholders.
• Liaise with United Nations Department of Safety and Security (UNDSS) in order to co-ordinate with local administration, security and law enforcement authorities, communities, UN/NGO security staff and other actors, to facilitate access for safe programme delivery and to mitigate potential risks against staff and other resources.
• Update the security focal point at the Headquarters/Regional Security Advisor on security developments.
• Plan and co-ordinate staff activities during field missions and perform security assessments within the area of responsibility to support safe and effective programme delivery.
• Support UNDSS in analyzing security assessment reports following field missions and in presenting detailed recommendations for risk mitigation to support security situation analysis and facilitate decision-making.
• Assist in advising the Country Director on security risk management matters and safety issues in compliance with the United Nations Security Management System (UNSMS).
• Support the implementation of risk management mitigation measures, including Minimum Operational Security Standards (MOSS) to ensure compliance.
• Support the maintenance and management of security equipment and make recommendations to strengthen technology capacity in line with business requirements.
• Monitor and ensure that all access control procedures are effective and stringently followed by all staff and visitors, in order to maintain a safe and secure environment.
• Support UNDSS in developing recommendations for improving emergency and contingency planning documentation including physical preparations and procedures, to support preparedness for a crisis.
• Attend all security meetings and coordinate with security focal points of other UN Agencies as and when required.
• Deliver security training to staff and review security training needs in order to develop measures to meet business requirements.

TRAVEL:

• Coordinate travel support within the Management Services portfolio to ensure efficient and high-quality service delivery.
• Monitor travel related resource needs and assist in identifying new requirements to enhance operational efficiency and cost-effectiveness of services. Review and recommend improvements to travel procedures.
• Collate and analyze monthly and yearly travel data and prepare and/or consolidate travel reports to contribute to decision-making and efficient management of resources.
• Monitor and process actions concerning travel related procurement, finance and other relevant areas.
• Utilise digital tools and technology applications to improve working practices and customer service and effectively adopt new technologies that are introduced at the workplace.
• Liaise with third-party travel contractors to enable efficient services and prices for official duty travels as per WFP liability.
• Process Trip documents for international air ticket issuance ensuring correct DSAs and process appointment and repatriation travels for consultants.
• Participate in the preparation of inter-agency initiatives as part of UN Reform to achieve cost savings and enhancement of service quality.
• Train and guide the travel related Business Support Assistants in the area of work ensuring travel objectives are met in line with required standards. Provide orientation to all staff to improve understanding of WFP travel regulations, policies, procedures, processes, standards, and systems.
• Contribute to emergency preparedness and response by allocating resources, offering analytics, and providing travel related services.
• Act as alternate in absence of Fleet Focal Point.
• Perform duties as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Completion of secondary school education. A post-secondary certificate and/or Bachelor’s degree in the related functional area.

Experience:

• At least six years of relevant experience in Travel and Security related support services.
• Broad knowledge of procedures and systems used in security.
• Sound understanding of general travel regulations, policies, procedures, processes, standards and systems.

Desired Skills:

• Broad knowledge and understanding of security logistics, security administration, risk assessment and co-ordination with local authorities and local law enforcement agencies.
• Ability to manage emergency situations and remain calm.
• Attention to detail and constant vigilance in order to promptly detect any breach in security measures.
• Ability to interpret information, use judgement and inform supervisors of any incidents which might impact the UNWFP staff and operations.
• Excellent communication skills in order to maintain frequent correspondence with both, internal staff and external authorities with regards to security advisories and security incidents.
• Willingness to attend security trainings and comply with UNSMS standards.

• Sound knowledge of travel related functions gained through relevant technical training or experience.
• Ability to monitor and record travel related financial transactions.
• Has experience in collating data and preparing reports pertaining to admin portfolio such as travel & fleet.
• Has experience in coordinating the work of others and providing guidance and training.
• Has experience working with teams across different functional areas.

Languages:

• Excellent communication skills in both written and spoken English and Nepali languages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.