The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for sustainable development. A key agreement opened for signature at Rio was the Convention on Biological Diversity. The Convention has three objectives: the conservation of biological diversity, the sustainable use of its components and the fair and equitable sharing of the benefits arising out of the utilization of genetic resources. This post is located in the Secretariat of the Convention on Biological Diversity (SCBD) within the Office of the Executive Secretary, Conference Services Unit in Montreal, Canada. Under the direct supervision of the Head of the Editorial and Language Unit and the Head of the Administration Division, the incumbent will carry out the following functions:

A. DOCUMENT PROCESSING, TRANSLATION COORDINATION AND QUALITY CONTROL: a)Sends out documents for translation, providing any necessary instructions and references to translators, answering queries and following up with them, as needed, to ensure timely delivery; during in-session periods, identify the most adequate translators from the roster for each assignment on the basis of priority, area of expertise, availability, equitable distribution of work and other relevant factors. b) Receives translations and reviews them to ensure consistency with the source language in terms of format and completeness; time permitting, carry out a more thorough scoping check. c) Keeps a detailed record of the translation flow and liaises with the other translation shift during in-session periods to ensure a seamless coordination and delivery of translations. d) Works in tandem and, as necessary, acts as translation team leader during in-session periods, dividing the tasks and workload and providing guidance, as necessary. e) Conducts terminology work, developing and maintaining an in-house multilingual glossary and sending feedback or record creation requests to the United Nations Terminology Database (UNTERM). f) Posts documents online or submits them for posting, including to the United Nations Official Document System (ODS). g) Formats documents in accordance with existing guidelines and templates, including by creating tables, graphics and charts and applying or developing styles, macros and templates, in MS Word. B. HUMAN RESOURCES AND ADMINISTRATION: In close collaboration with the SCBD Editorial and Language Unit, assists the HR Unit with the hiring and payment of contracted language personnel. a) Ensures that all per-word translation requests are received in a timely manner to facilitate the preparation of purchase orders (contracts) for translators. b) Liaises with the SCBD Finance and Budget Unit to obtain the required funding confirmation/approval and coding blocks for translation assignments. c) Creates shopping carts in UMOJA and follows up with the certifying officer for approval. d) Liaises with the HR partner to ensure purchase orders (contracts) are created and approved. e) communicates with language individual contractors to ensure the timely signature/initialing of their contracts. f) Creates Service Entry Sheets (SES) to initiate the payment process and follows up with the certifying officer for SES approval. g) Prepares correspondence in accordance with established rules and procedures. h) Ensures proper filing of per-word translators' documents in Share Point, including shopping carts, purchase orders, contracts and mandatory documentation. I) Maintains a list of per-word translators for tracking purposes, including deadlines for mandatory documents to ensure ongoing validity. j) In coordination with the SCBD Conference Services Team and UNON, completes the necessary steps for the recruitment of interpreters for pre-session meetings, if required. k) Responds to auditors' queries and proposes solutions to meet their observations. l) Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. m) Assists with visualizations and updating information material such as web pages or brochures. n) Performs any other related tasks, as required.

PROFESSIONALISM: Knowledge of performing a broad range of administrative functions, including budget and work programme coordination, human resources support, and database management. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commits to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. TEAMWORK: Works cooperatively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from client's point view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

High School diploma or equivalent is required.

Supplementary training in languages or related fields, business administration, finance, human resources, translation or equivalent is desirable.

A minimum of seven years (7) of progressively responsible experience in language services, documentation management, administrative services, translation, finance, accounting, human resources or related areas is required. Experience working with an Enterprise Resources Planning (ERP) system, such as Umoja or similar tool is required. Experience working with the UN system or similar international organization is desirable. One (1) or more years of experience in data analytics or international environment is desirable.

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult

https://languages.un.org

for details).

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Required Languages

Language

Reading

Writing

Listening

Speaking

English

UN Level II

UN Level II

UN Level II

UN Level II

Desirable Languages

Language

Reading

Writing

Listening

Speaking

French

UN Level II

UN Level II

UN Level II

UN Level II

Evaluation of qualified candidates may include a substantive assessment which will be followed by a competency-based interview.

Appointment against this post is for an initial period of one (1) year and may be subject to extension. External candidate selected for this position will be granted a fixed-term appointment limited ("FTA-limited") in accordance with section 2.2 (b) of administrative instruction ST/AI/2013/1 on Administration of fixed-term appointments. Renewal of appointment is contingent upon continued existence of mandate and availability of funding. If this position is discontinued, the incumbent will be separated from service. United Nations Secretariat staff members who meet the definition of "internal candidate" in staff rule 4.10 who are selected for this position will be reassigned or transferred to the position, without a lien to their parent position. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.