Programme Finance Officer

Programme finance services

• Receive required reports and requests from partners, undertake preliminary checks for
  completeness, adherence to CBM format, deadlines and ensure quality check before
  submitting for internal processing.
• Ensuring timely execution of partner requests.
• Maintain a database of the implementing partner reporting records. Follow up with the partners for progres reports and submission of reports as per reporting schedule.
• Present regularly status reports on project deliverables as per set work plans to the Programme Officer.
• Support during the annual budget application process (follow up on budget application
  requirements, data entry, budget formulation, budgetary implementation, budgetary monitoring for the AICS project
• Play a key role in resource gathering through collection, compilation and publication of
  beneficiary stories and images as guided by CBM and donor standards.
• Maintain an up to database of CBM Programme and donor information; ensure all files are well organized in print and electronic copies
• Upload all final approved reports, budgets and relevant documents appropriately on ProMis/

SharePoint in a timely manner.

• Track and file accurately data on each partner’s proposal, approved budget, funds transferred,
• key documents and reports, to ensure accurate reporting and accounting of grants.
• Ensure that approved funds to partner organizations are transferred in a timely manner in line with the organizations policies and procedures
• Participate, as part of the team members, in programme coordination meetings including
  project monitoring visits guided by Terms of Reference

Finance / Coordination

• Ensure transactions and data are properly recorded into the accounting system
• Assist with the maintenance of the filing system of project financial reports, fund requests and other finance documentation
• Support the coordination of project financial reporting process with partners, ensuring quality, accuracy and timeliness of reports.
• Review periodical program fund reconciliation statements and financial reports (including
• Project Progress Reports) from the implementing partners to ensure completeness and
  accuracy of financial reports (for partners based in Uganda and Rwanda).
• Ensure all forecasts in PowerBi are accurate, realistic and are done in a timely manner (for partners based in Uganda and Rwanda).

Programme Administration

• Maintain a calendar of key deliverables, meetings and project visits to support the programme teamwork plan
• Diary management of meetings and conferences for the project teams, minute taking and Reports of Discussion
• Coordinate logistics and schedules with relevant parties to efficiently plan project visits and meetings
• Assist in arranging CBM official field missions, make appointments with other stakeholders
• Accompany the Programme team on a minimum of two partner visits per year to familiarize self with field programme operations
• Uploading of approved financial and narrative project monitoring reports in Navision and
• SharePoint through the allocation of seating space, desk and other resources as required

Additional Duties - Rwanda Country office

• Provide remote financial support to the Rwanda Country office partners, ensuring compliance with policies and procedures.
• Support and ensure seamless financial reporting and consolidation for RCO project
• Provide financial training and capacity-building sessions for new and existing partner finance staff by developing and sharing best practices in financial management.
• Assist the Rwanda CO in managing grants, including budget preparation, expenditure tracking, and reporting and ensuring that grant funds are utilized according to donor agreements and guidelines.
• Conduct periodic visits (both virtual & physical) to the RCO partners for financial management support and monitoring.
• Ensure timely and accurate financial reporting
• Address any financial issues or concerns raised by the Rwanda CO and partners promptly.
•  Assist in the financial planning and budgeting for RCO partners.

• Degree in a relevant field, such as Business Administration, Accounting, Finance, Diploma in Project Management or the equivalent.
• Minimum of three-years previous proven work experience in a similar position; Experience in an INGO is an added advantage
• Work experience in similar field, particularly with international NGO preferred.
• Ability to work with minimum supervision
• Effectiveness at teamwork and interpersonal relationships
• Keen analytical skills, Excellent organisational skills, and ability to deal with stress or pressure
  
• High degree of accountability and integrity
• Well spoken, with ability to communicate clearly and concisely.
• Ability to efficiently handle a range of tasks concurrently to meet different needs
• Ability to integrate into a multi-cultural environment.
• Able to work independently, and as a member of a team.

• A meaningful position with a lot of creative freedom in the world's leading organisation in the field of Disability Inclusive Development
• A fair salary and other social benefits based on the local conditions in the country you apply for
• An approachable, agile organisation with self-reliant people in a diverse and collegial team and great team spirit