Job Description

Under the direct supervision of the National Finance Analyst, the Finance Assistant will be responsible and accountable for assisting in the Migration Health Programme Monitoring and Administrative- Finance (PAF) functions of the Global Migration Health Division (MHD) unit based at the Manila Administrative Center (MAC).

Responsibilities

1. Financial Monitoring and Reporting

• Produce and enhance monthly, quarterly and annual financial monitoring reports for large global migration health assessment programmes, specifically the Global Health Assessment Projects (GHAPs), Departure Health Checks for Australian Government-Funded Refugees Project, IOMCenter for Disease Control & Prevention (CDC) Cooperative Agreement Project, IOM Radiologic
  Interpretation & Quality Control Centre Project, Pilot Vaccination and Presumptive Treatment for US-Bound Refugees Project, Interim Federal Health Programme (IFHP) Pre-departure medical services for Canada-bound refugees and other health projects managed by MHD HQ and MAC.
• Conduct and provide in-depth financial performance analysis and transaction review on both revenue and expenses, on a monthly and quarterly basis and ensure that country offices are
  informed of the findings and necessary actions are undertaken. Keep email threads as support
  during audit investigation.
• Maintain and update a record of the historical and current financial and caseload trend of the programme; Identify potential problem, and propose corrective measures and reporting enhancements, when necessary.
• Assist in the preparation of financial reports and presentation materials for submission to the Project Manager (PM) and/or the GHAP Budget Review Committee (BRC).

2. Budget Preparation and Evaluation

• Conduct reviews and analyses of new and supplemental/revised budget requests submitted by IOM missions. Communicate the findings and recommendations and follow up with field offices until action has been taken.
• Consolidate budget requests by collating and encoding data into the established templates
• Assist in the preparation and review of Budgeting for PRIMA Upload based on approved budget prior to upload.
• Follow up with offices on the submission of missing budgets.

3. Invoicing and Claim Processing

• Perform monthly review and billing of invoices, evaluate thoroughly its supporting documents, and scrutinize the eligibility and completeness of the medical claim information.
• Prepare, monitor and maintain Accounts Receivable Aging and Payment Summary Report and reconcile IOM claims and medical cases reimbursed by the donor to be able to identify unpaid and rejected claims for coordination.

4. Administrative support tasks

• Assist in the project activation procedures and financial closing of global migration health projects.
• Assist in the development and enhancement of templates, automating management view reports through dashboards, Budget Submission Package (BSP) analysis, and financial performance indicator generation.
• Assist in the update of standard operating procedures (SOP), work instruction manuals, and other initiatives within the assigned work areas.
• Organize and manage the filing system of the PAF working documents and reports including the maintenance and management of medical claim files.
• Assist internal and external audit queries and investigations. Implement audit recommendations on budget preparation and evaluation as well as financial monitoring and reporting.
• Assist in the preparation of monthly salary projectization of MHD GSCS staff in MAC and HQ.
• Provide training support on administrative and financial issues within the assigned work areas.
• Provide recommendations on how to further improve current processes so as to align with IOM policies and procedures.
• Perform other related duties that may be assigned.

Qualifications

EDUCATION

• University degree in Accounting, Finance, Business Administration or a related field from an academic institution, with three (3) years of relevant professional experience in the field of accounting, finance, budgeting or auditing; or,
• Completed High school degree from an accredited academic institution, with five (5) years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Sound knowledge of accounting systems and/or Oracle plus generally accepted accounting
  principles, internal controls and audit/review procedures.
• At least one year of experience in medical insurance claims processing and invoicing and/or financial monitoring of health-related self-funded projects is desired.
• High level of computer literacy, especially in MS Excel and PowerPoint applications; knowledge of other IT packages and their implementation an advantage.
• Good analytical and problem-solving skills with an eye for details.
• Excellent organizational and multi-tasking skills.

SKILLS

• High level of computer literacy, especially in MS Excel and PowerPoint applications.
• Good analytical and problem-solving skills with an eye for details.
• Excellent organizational and multi-tasking skills.
• Knowledge of International Public Sector Accounting Standards (IPSAS) is an advantage. 

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

4. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

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