DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

WFP encourages female candidates and people with disabilities to apply.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Procurement Associate will serve as the focal point for all procurement activities in the WFP Nepal Country Office. Under the supervision of the Head of Supply Chain, the incumbent will manage and coordinate the end-to-end procurement process for goods and services, ensuring compliance with WFP policies, donor requirements, and local regulations. This role is critical to maintaining timely, cost-effective, and transparent sourcing solutions that support WFP’s operational objectives and program delivery. By providing strategic guidance, market analysis, and oversight of procurement planning and execution, the position will strengthen the office’s supply chain efficiency and contribute to WFP’s mission of achieving Zero Hunger in Nepal.

JOB PURPOUSE:

The main purpose of assignment is to provide coordination, administrative services and research to support the efficient and effective procurement services for the WFP Nepal country office. The primary purpose of the Procurement Associate role is to support procurement processes within the organization's Supply Chain unit. This includes, but is not limited to, sourcing, negotiating, and procuring goods, services, and works in accordance with established organizational policies, procedures, and guidelines.

The incumbent will be tasked with ensuring the timely and cost-effective acquisition of goods and services, while also upholding standards of quality, integrity, and transparency throughout the procurement process. Furthermore, the Procurement Associate will be responsible for fostering collaborative relationships with suppliers, contractors, and internal stakeholders to optimize procurement outcomes and contribute to the overall efficiency and effectiveness of the organization's supply chain operations. Additionally, the support role involves the assessment of procurement needs, the development of procurement plans, and the implementation of strategies to mitigate procurement risks and maximize value for the organization.

TERMS AND CONDITION

Position Title: Procurement Associate

Contract Type: Service Contract (SC)
Level: SC L6

Contract Duration: 12 months (renewable)

Duty Station: Kathmandu, Nepal

Date of Publication: 16.01.2026
Deadline of Application: 29.01.2026
WFP offers a competitive benefits package including salary plus CIGNA health insurance

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the overall guidance of the Head of Supply Chain, the incumbent shall carry out the following tasks:

• Establish and maintain vendor lists, conduct periodic performance reviews, and provide orientation and support during bidding processes.

• Support to develop procurement plans and processes ensuring compliance with procurement policies and WFP standards, and the achievement of project specified timeframes.

• Guide requesting units in procurement planning and determine appropriate solicitation methods (Request for Quotation/RFQ, Invitation for Bid/ITB, Request for Proposal/RFP) in compliance with WFP rules and timelines.

• Issue transport tenders, terms and conditions and conclude Agency Agreements for Overland Transportation. Support the logistics officer in monitoring all the shipments via Kolkata corridor (both food commodities and non-food items).

• Manage tendering processes, prepare and finalize contracts, Long Term Agreement (LTAs), and purchase orders, ensuring timely approvals and compliance.

• Support Cash-Based Transfer implementation, including establishing and managing FSP contracts and assessing service quality in conjunction with other units. Participate in month Cash Working Group meeting.

• Ensure timely payments to suppliers and provide orientation to partners and service providers on WFP procurement systems and policies.

• Provide feedback to the Head of the Supply Chain in preparing the Letter of Understanding (LOU), Memorandum of Understanding (MOUs), Operational Agreement with the Line Ministries, Cooperating Partners (CPs) and Implementing Partners (IPs) as required.

• Ensure timely procurement of food commodities. Support reallocation and diversion as per programme/pipeline requirement. Liaise monitor and follow up with suppliers, for timely delivery of food to the WFP projects in close coordination with field logistics staff.

• Supervise and guide junior procurement staff and advise requesting units on procurement policies and best practices.

• In coordination with the FSQ (Food Safety and Quality) Officer, coordinate procurement activities to enable food quality assurance processes, including sampling, inspections, and compliance with WFP food safety standards.

• In coordination with logistics staff assist in the coordination of customs clearance, VAT reimbursement, tax duties exemption and completion of import documentation for food and non-food items procured locally, regionally or imported via Kolkata Port in India

• Contribute to ensure full compliance with WFP procurement audit requirements by maintaining accurate documentation and organized filing systems.

• Coordinate with HQ/Global HQ, and SMART sourcing category managers to facilitate international and regional procurement of food and non-food items and related services as needed, ensuring timely delivery to WFP-designated warehouses/Extended Delivery Points (EDPs) and proper execution of contracted services.

• Carry out other related tasks as required.

FUNCTIONAL CAPABILITIES

Capability Name: Tendering and Contracting

Description of the behaviour expected for the role: Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.

Capability Name: Vendor Management

Description of the behaviour expected for the role: Leverages basic understanding of business needs to define vendor requirements and selection criteria.

Capability Name: Commodity& Product/Service Intelligence

Description of the behaviour expected for the role: Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.

Capability Name: Systems & Reporting

Description of the behaviour expected for the role: Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.

Capability Name: Ethics and Compliance

Description of the behaviour expected for the role: Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Education: Completion of secondary school education. with a post-secondary certificate in the related functional area. Preferably a first university (bachelor) degree in the related field.

Experience:

• At least six years of experience in public procurement of Food, Transport, Goods and Other Services.

• Knowledge of custom clearance process desirable

• Demonstrated familiarity with locally purchased commodities/goods/services.

• Additional experience in finance/budget management, audit, logistics is desirable.

Knowledge & Skills:

• Demonstrated experience with local procurement of food commodities, engineering, transport, finance and other services.

• Demonstrated knowledge of procurement processes and linkages with other operations (e.g. food/nutrition programme, engineering, logistics)

• Experience conducting supplier market research and coordinating with retailers, wholesalers and traders.

• Experience with UN or public procurement processes is desired.

• Proficient in MS Office (Word, Excel, PowerPoint).

Languages: Excellent communication skills in both written and spoken English and Nepali languages.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.