The Organization
The Alliance of Bioversity International delivers
research-based solutions that harness agricultural biodiversity and sustainably
transform food systems to improve people’s lives. Alliance solutions address
the global crises of malnutrition, climate change, biodiversity loss, and
environmental degradation.
The Alliance works with local, national and
multinational partners across Latin America and the Caribbean, Asia and Africa,
and with the public and private sectors. The Alliance is part of CGIAR, a
global research partnership for a food-secure future, dedicated to reducing
poverty, enhancing food and nutrition security, and improving natural resources
and ecosystem services.
About the position
The Alliance of Bioversity
International and CIAT is looking for a highly skilled Analyst to support the Climate Action –
Lever 3 Global Support Team.
This position is part of the Climate Action – Lever
3 Global Support Team (L3GST) and will focus on providing administrative and
logistics support to research staff of Climate Action team in Africa in
coordination with the rest of the L3GST and being supervised the L3GST manager.
Key
duties & responsibilities
·Provide
support and carry out administrative and logistical procedures for the Climate
Action projects following L3GSP guidance.
·Process all travel requests, ticket flight
options, ticket requests, monitoring of the trip (departures/arrivals on time,
advance travel processing, insurance, visas, requirements and attention for
urgent cases mostly Africa requests), legalization and reimbursement of
expenses.
·Work with L3GSP in the coordination for the logistics
and organization of events, including several high-profile international
conferences in collaboration with partners and/or donors in Africa.
·Support
key event tasks in West and Central Africa such as planning and execution of
logistical support for all meetings, workshops and conferences related to the
lever, both internal and external.
·Execute the process of reimbursement of expenses
through organization of invoices, payment authorizations and collection
accounts that are generated for the different workshops and meetings.
·Execute
all procurement requests (office supplies, material for events, business cards,
etc.)
·Support tasks related to HR matters related to hiring processes,
including contractual agreements for research staff, consultants, interns, and
visiting researchers.
·Process consultant’s payment thru the different hubs in Africa.
·Ensure
that donor rules regarding the use of funds for services, trips, events, and
consultancies are enforced (Collection and correct registration in Share Point
of required documentation)
·Support
L3GSP in the development of the different management reports requires by the
units leaders.
Requirements
Qualifications
·Bachelors degree in
Business Administration, Finance, or related fields
·Minimum two (2)
years of work experience in similar positions
-
Proficiency in English at an intermediate level,
with additional language skills considered beneficial.
Competences
·Demonstrated
ability to work effectively as part of a team with people in a multi-cultural
and multidisciplinary environment, including with external stakeholders, and
excellent interpersonal skills.
·Ability to provide a high level of service under
pressure
Benefits
This
is a full-time position with an initial contract of 1 year at our Nairobi
office. Succeeding contract
will be issued and renewed, based on performance and availability of resources.
This position is subjected to an initial three-month probation period and is
graded at level BG6 (Administrative Analyst) on a scale of 14 levels, with BG14
being the highest level. The Alliance of Bioversity International and CIAT is
an equal opportunity employer and strives for staff diversity.
The Alliance offers a highly extensive
benefits inclusive of global-covered medical insurance, accident and life
insurance, retirement savings benefits, leave credits, and other allowances.
Applications
Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications.
Applications MUST include reference number REF:
103721/Administrative Analyst as the
position applied for. Cover letter and CV should be saved as one document using
the candidate’s last name, first name for ease of sorting. The Alliance
collects and processes personal data in accordance with applicable data
protection laws.
Applications closing date: 18th June 2024