We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

We are looking for a proactive, detail-oriented, and collaborative Event Management Consultant. As an EPM consultant, you will provide administrative, logistical and event production support to ensure a proper and efficient function of the Section for all conferences, seminars and events including the Annual Meetings of the Board of Governors.

You will work in the Event Production and Management Section part of the Office of the Secretary. This team is responsible for organizing the Annual Meetings of the Boards of Governors. We are also in charge of managing the main meeting rooms and venues of the Bank. We coordinate the space reservation for face-to-face, virtual or hybrid meetings, multimedia services, publication of all meetings in the IDB Events Calendar, and we coordinate all the logistics for the event.

What you’ll do

Logistical Support of Events (including Annual Meetings of the Boards of Governors)

1. Coordinate end-to-end logistical support (answer daily telephone and mail inquiries) for events, including Annual Meetings, covering registration (or on-line registration.participant management, hotels, transportation, airport reception, and on-site operations (daily correspondence and follow-up of all participants)
2. Manage participant communications and documentation, including invitations, pre-registration materials, daily correspondence, inquiries, ID processing (Process electronic photos), and maintenance of participant files.
3.  Oversee data accuracy and system processes, including quality control of invitee lists, registration records, flights (maintain flight data up to date in the system), transportation and vehicles (Upload and revise the list of vehicles and drivers assigned to each governor and senior management and keep vehicle and drivers' data up to date in the system) and requesting system improvements as needed.
4.  Prepare, organize, and transport event files and conference materials to meeting sites, while providing guidance and training to team assistants as required.

Website and Communications Support

1. Prepare, review, and maintain event-related content, ensuring accuracy, consistency, and quality across websites and communications materials (Specially for the  Annual Meeting.
2. Develop communication guidelines and coordinate with seminar coordinators and internal teams to ensure timely content updates and effective information flow.

Production of Events

1.  Develop and implement event production strategies, plans, timelines, and schedules in collaboration with stakeholders and internal teams.
2. Manage event budgets and vendor relationships, including sourcing, negotiating contracts, and ensuring financial and contractual compliance.
3. Oversee technical and operational production elements, including venue setup, audiovisual requirements, transportation coordination, and on-site execution.
4. Conduct post-event evaluations, identify areas for improvement, and stay informed on industry trends and best practices to continuously enhance event delivery.

What you'll need

• Education: Bachelor’s degree (or equivalent advanced degree) in Event Management, Marketing, Business Administration or other fields relevant to the responsibilities of the role.
• Experience: At least 2 years of experience in administration, event planning, communication, production of events, and knowledge of web development technologies and design tools.
• Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

Requirements

• Citizenship: You are a citizen of one of our . We may offer assistance with relocation and visa applications for you and your eligible dependents). 
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

•  International consultant Full-Time, 24 months (up to 48 months).

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:
 

• A competitive compensation packages.
• Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
• Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
• Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• On-site position with the occasional flexibility of teleworking. 
• Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
• Health and wellbeing:  Access to our Health Services Center which provides preventive care and health education for all employees.
• Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.

Our culture

At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions.

In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives.

We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at.