Under the general guidance of the responsible Administrative/Fund Management Officer and/or the Head of the organizational unit, contributes to effective programme administration, budget formulation/preparation, implementation, monitoring and safeguarding of the financial resources of the Organization. Accurately prepares reports. Consistently applies appropriate policies, guidelines and procedures. Effectively and in a timely manner, liaises and interacts with colleagues and concerned parties internally and externally.

Nairobi Duty Station

6 months

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. The overall objective of UNEP's Climate Change Division is to deliver effective strategic guidance and high-impact action in support of the transition towards climate stability. Its work is guided by ambition, innovation, credible science, and alignment to global climate goals and needs of individual countries. The Climate Change Division works with Members States and Partners to accelerate and support a just transition by addressing climate change mitigation and adaptation through enhancing implementation capacity, provision of data information and knowledge, access to finance and technology, and building resilience. It promotes sustainable development and effective policies for climate stability; support action so that countries progress on decarbonization, dematerialization, and resilience pathways in line with their climate commitments, aspirations, and needs; and foster transparency in reporting. The GEF Climate Mitigation Unit wishes to engage the services of a Programme Management Assistant to assist in the management of the portfolio. The Programme Management Assistant will work with other finance staff under the supervision of the Fund Management and Administrative Officers and assist in Project and Fund management of the GEF Climate Change Mitigation Portfolio. They will be responsible for the following: Programme: • Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval. • Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in ERP. • Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc. • Assist in developing draft legal agreements for new projects and project extensions; • Assists in preparing documents for UNEP project internalization and revision processes and provide inputs to ensure completed UNEP clearance and approval processes. • Maintains and keep up-to-date files and the financial database. • Upload endorsement document packages to the GEF portal. Project Operations: • Assists in review of expenditure reports submitted by Executing Agencies of ongoing projects, including PPG work, and support finalization of approvals to ensure (a) correct amounts have been charged; (b) expenditures are aligned with project deliverables and thus acceptable; (c) expenditure is not exceeding the budget line allocations and overall budget. Send feedback emails to executing agencies to complete the document correctly. • Assists in reviewing the final financial and audit reports from Executing Agencies and making recommendations. • Assists in financial closure of projects. • Researches/compiles data and other information required by the Administrative Officer(s) in the review and analysis of expenditures for projects. • Assists the Administrative/Finance/Budget Officer(s) in the preparation/finalization of budget revisions, performing preliminary analysis of variances between approved budgets and actual expenditures of project. • Prepares pre-commitments and commitments in UMOJA and review them to ensure that funds are available and the correct account has been used. • Assists the Administrative /Finance/Budget Officer(s) in the issuance of allotments. • Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. • Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with the format prescribed by the GEF Secretariat for projects in LAC portfolio; Payments: • Assists in review and finalization of cash advance requests for payments to the executing agencies Provide guidance to executing agencies in order for them to complete the document correctly. • Verifies and prepares payments to third parties, commercial entities, and consultants. • Assists staff members, consultants, executing agencies regarding queries on payment issues Treasury: • Reviews incoming payment instructions with regard to banking details and sources of funds. • Prepares payments for final disbursement by Cashier. • Dispatches payment instructions to UNON Treasury and provides remittance advices to Executing Agencies. • Notifies payees of status of payments. General: • Organize and schedule meetings, consultations, as required, and prepare briefing notes, minutes, follow up where required; • Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters. • Performs other related duties, as assigned.

• High school diploma or equivalent. A professional qualification in an accounting or finance related subject is required. • Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or Equivalent is required • A minimum of five (5) years progressive working experience in finance or budget or project administration or accounting is required. The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level university degree • Experience working with Enterprise Resource Platform (ERP) such as UMOJA is required; • Experience in the budgeting process, analyzing financial data and donor reporting is required • Experience in Global Environment Facility (GEF) project/grant management, budgeting, accounting, and financial management is desirable. • Experience in the UN (or similar international organization) financial rules and regulations and the IPSAS accounting standards is desirable. • Work experience of one (1) year or more in data analytics or related area is desirable

• English and French are the working languages of the United Nations Secretariat. For this consultancy, fluency in oral and written in English is required.

Not available.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.