The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.

The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into four main Divisions: (i) National Society Development and Coordination, (ii) Humanitarian Diplomacy and Digitalization, (iii) Management and Accountability and (iv) People and Strategy.

The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

The IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles. 

Under the supervision of the Programme Finance & Administration Coordinator, this role helps ensure smooth and efficient operations across all GRSP programmes by handling key administrative, financial, procurement, and coordination tasks. In addition, the position strengthens internal administrative procedures and may include providing support for GRSP grants related programmes as required. The position holder will work closely with senior colleagues and will form part of the core support unit for the GRSP.  

Financial Reporting

• Assist in preparing standard and non-standard financial reports in line with donor requirements.
• Support the analysis and consolidation of financial data for reporting to senior management and GRSP governance bodies.

Financial Management

• Provide inputs to the Finance & Administration Coordinator in processing payments, including reviewing invoices, verifying supporting documents, liaising with consultants, suppliers and IFRC Finance, and preparing payment status updates.
• Support project managers in preparing operating budgets and review these on a quarterly basis.
• Ensure required budget revisions are completed and submitted for upload.
• Monitor project expenditure against income and highlight any anomalies to project managers.

Administration

• Maintain and organise GRSP databases and filing systems.
• Assist in organising GRSP events, including conferences, seminars, board meetings, and staff meetings.
• Coordinate meeting logistics such as booking rooms, arranging virtual facilities and preparing minutes.
• Support the improvement and documentation of internal administrative processes and workflows.
• Contribute to learning across GRSP by helping develop and maintain key resources and materials.
• Provide general administrative assistance to senior colleagues and peers as required.

Procurement

• Act as a procurement focal point for GRSP, supporting tender processes and preparing tender documentation

Required:

• University degree in Finance, Accounting, Business Administration, Management, Economics, or a related field.

Preferred:

• Professional certification or coursework in accounting, financial management, procurement, or project management is an asset
• Training or exposure to donor-funded project management or international development/humanitarian contexts is desirable.

Required:

•  Minimum 3 years of relevant professional experience in finance, administration, or programme support roles.

Preferred:

• Experience in working with Federation accounting systems
• Experience working within a Red Cross/Crescent National Society and /or Federation Secretariat
• Prior experience working within an international organisation, NGO, or multilateral institution is an advantage
• Experience in processing payments, reviewing financial documentation, and liaising with internal finance & logistics units and external service providers.
• Proven experience providing administrative and coordination support, including organising meetings, events, and maintaining filing systems
  

Required:

• Advanced skills in computer productivity applications and working knowledge of ERP financial modules.
• Good working knowledge of administrative, contracting, and financial processes and procedures within IFRC or similar international organisations.
• Ability to work independently with minimal supervision, while contributing effectively as part of a core support team.
• Demonstrated ability to perform effectively under pressure and manage competing deadlines in a dynamic environment.
• Demonstrated attention to detail, ensuring accuracy, accountability, and quality in all outputs
• Excellent written and verbal communication skills.
• Ability to work effectively under pressure and adapt to changing priorities while meeting tight deadlines.
• Fluent spoken and written English

Preferred:

• Good command of another IFRC official language (French, Spanish or Arabic)

Values: Respect for diversity; Integrity; Professionalism; Accountability

Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

Comments: This is a national staff position open to Hungarian nationals and others who are legally eligible to work in Hungary. Candidates must be able to provide proof of their eligibility to work in Hungary.