DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

This position is based in Bujumbura and reports to Head of Supply Chain Unit.  

JOB TITLE:        Logistics Associate -Cash Based Transfer/Commodity Accounting (CBT/CA)

TYPE OF CONTRACT:                          FT G6

UNIT/DIVISION:                                    Supply Chain

DUTY STATION (City, Country):         Bujumbura, Burundi

DURATION:                                           12 months

THE ROLE: To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Under the direct supervision of the Head of Supply Chain, the Commodity Accounting & CBT Associate is responsible for ensuring the accuracy, integrity, and effective use of data related to food commodity accounting and Cash-Based Transfers (CBT) operations. The position supports evidence-based decision-making by maintaining reliable records in corporate systems (LESS, COMET and CBT tools), providing analytical reporting, and delivering technical support to sub-offices and partners in line with WFP policies and IPSAS requirements.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1) Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.

2) Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.

3) Manage logistics vendors’ contracting activities including performance monitoring and measurement.

4) Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.

5) Identify, resolve and/or provide recommendations on specialized queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.

6) Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.

7) Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.

8) Support oversight for commodity accounting data quality and integrity.

9) Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.

10) Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.

11) Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.

12) Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.

13) Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.

14) Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

OTHER POST REQUIREMENTS (details to be determined by Post Managers):

1) Monitor the quality and integrity of commodity accounting and CBT data, identify systemic discrepancies, and propose and implement corrective actions.

2) Ensure real-time and IPSAS-compliant recording of all commodity movements, losses, and adjustments in LESS to minimize delays and operational risks.

3) Conduct regular reconciliations between LESS and COMET, including deliveries to partners, distributions, and financial closures.

4) Contribute to the Annual Country Report (ACR) and other corporate reporting through accurate, reconciled commodity and CBT data.

5) Monitor the effective use of LESS Last Mile, ensuring alignment between delivery data in LESS and distribution reports submitted by cooperating partners in COMET.

6) Support CBT operations, including field data collection, market and MFI assessments, and operational risk analysis in coordination with relevant units.

7) Perform CBT reconciliations, and support the preparation, verification, and validation of CBT settlements prior to approval.

8) Contribute to market development and improvement initiatives, including analysis of service providers’ performance and operational feasibility.

9) Identify process bottlenecks and training needs and organize refresher or capacity-building sessions for LESS and CBT users.

10) Perform any other related duties as required by the supervisor in support of supply chain, commodity accounting, and CBT operations.

QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education. A post-secondary certificate or diploma in Logistics, Supply Chain Management, Economics, Management, Statistics, Information Technology, or a related field is an asset.

Experience: At least six (6) years of progressively responsible experience in logistics, commodity accounting, cash-based transfers, data management, or supply chain operations, preferably within humanitarian or development contexts.

Languages: Fluency in both oral and written communication in French and an acceptable level of English.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.