IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
- FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
Organizational Setting
Food and Agriculture Organization of the United Nations (FAO) is a dynamic and revitalized organization, recognized as the leading UN agency in the global fight to eradicate hunger, reduce rural poverty, and promote sustainable agricultural, fisheries, and livestock development. Additionally, FAO champions the sustainable management of natural resources and the environment to benefit vulnerable communities and rural populations.
Reporting Lines
The incumbent works under the direct supervision of the Head of Office (HoO) and reports directly to the HoO.”
Technical Focus
Provide executive, administrative, and protocol support with a primary focus on supporting the Head of Office. This includes managing official correspondence and calendars, facilitating internal and external communications, coordinating travel and security clearances, and ensuring efficient logistical and clerical support. The role also contributes to effective office operations through proper record keeping, coordination of transport and protocol arrangements, monitoring shared office accounts, issuing staff data credits, and providing backup administrative support in line with FAO rules and procedures.
Tasks and responsibilities
• Provide comprehensive administrative, secretarial, and clerical support to the Head of Office.
• Carry out daily errands for the Head of Office as requested, ensuring the timely completion of assigned tasks.
• Assist in managing the calendars of the Head of Office, including scheduling events, meetings, and appointments.
• Screen and manage the Head of Office’s correspondence and draft emails as required.
• Monitor and review emails in the FAO PNG accounts, ensuring appropriate actions are taken, including requests requiring approval that should be appropriately flagged and submitted to the Head of Office for clearance.
• Act as a focal point for internal and external communication on behalf of the Head of Office as required.
• Liaise with office drivers to organize and schedule transportation for the Head of Office.
• Support the collation and effective record-keeping of Management Team information and documents.
• Assist with travel arrangements for the Head of Office, including organizing security arrangements, requesting security clearances, and processing travel authorizations as required.
• Provide clerical support, including photocopying, binding, scanning, and filing official documents.
• Assist in making and receiving official telephone calls and in receiving visitors as requested.
• Assist with protocol-related official matters for the FAO PNG as required.
• Be responsible for issuing monthly staff data credits.
• Meet officials at the airport and assist with immigration formalities and customs clearance as required.
• Provide backup administrative support when required and perform any other related duties as assigned.
• Perform any other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum requirements
• University degree in a Business Management and or Administration
• At least 5 years in the PA role. Relevant administrative and programme experience will be a bonus. Working knowledge of English (C1)
• National of Papua New Guinea or resident of the country with valid work permit
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement.
Technical/Functional Skills
• Strong interpersonal and teamwork skills, with the ability to work effectively in multicultural teams and coordinate with government and partner organizations
• Excellent written and oral communication skills in English, with the ability to produce clear and compelling content.
• Proficiency in standard office software (e.g., MS Office).
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
- Incomplete applications will not be considered. If you need help or have queries, please contact\: Careers@fao.org
- Applications received after the closing date will not be accepted.
- Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
- For other issues, visit the FAO employment website\: http\://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT