DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Title: Finance Associate

Contract Type: Service Contract

Level: SC6

Duty station: Brasília, Brazil

Duration: 06 months (with the possibility of extension)

Work Modality: Hybrid

Background

Are you interested in international organizations and humanitarian work? Do you have experience in managing resources? Do you want to know how can you contribute to achieve Zero Hunger by 2030?

If yes, this opportunity is for you.

At WFP Brazil, we are looking for talented professionals to support our Finance and Administration team in Brasília. As Finance Associate, you will work under the general supervision of the Finance Officer and reports directly to the Finance and Administration Associate.

About the Centre of Excellence against Hunger in Brazil

WFP Centre of Excellence against Hunger in Brazil is a global hub for South-South Cooperation and capacity development in the areas of school feeding, food security and nutrition. It is an innovation that seeks to respond government demands for technical support to strengthen their national capacities and knowledge on sustainable school feeding and other food security programme and to support them in the design and implementation of these programmes. For more information, visit https://centrodeexcelencia.org.br/en/.

About the World Food Programme

WFP is the largest humanitarian agency fighting hunger worldwide. Our mission is to help the world achieve Zero Hunger in our lifetimes. Every single day, we work worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. For more information please go to https://www1.wfp.org/.

Job Purpose

To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

Duties and Responsibilities

Accountabilities: Within delegated authority, the Finance Associate will be responsible for the following duties:

• Maintain web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.

• Initiate and maintain regular contacts with demanding Units, service providers, bank signatory members (internal) and bank managers, when applicable, in order to align processes and to assure smooth and timely payment workflow.

• Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations, including on-the-job training

• Perform bank reconciliation and maintain relevant General Ledger Accounts. Bring any discrepancy or inaccuracy to the attention of the supervisor, initiate and follow up corrective actions.

• Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.

• Retrieve, format and validate information obtained from various  sources to prepare reports relating to budgets, accounting, finance and statistics.

• Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.

• Process monthly payroll in cross-functional systems by collecting supporting documentation, reviewing spreadsheets, overtime reports, entitlements and, migrating consolited files.

• Assist in setup and implementation of proper accounting procedures, systems and internal controls.

• Draft or prepare correspondence to respond to enquiries in respect to relevant financial, administration and audit matters.

• Participate in working groups and OMT meetings.

• Backstop colleagues in the Finance and Administration Unit and perform other related duties as required.

• Analyze grants and financial reports to ensure compliance with organizational policies and accuracy of financial allocations.

• Conduct financial exercises and simulations jointly with Headquarters (HQ) to support alignment of processes and enhance financial planning.

• Serve as liaison with Headquarters (HQ) on finance-related matters, ensuring timely communication, coordination and follow-up on corporate requirements.

Minimum qualifications:

Education:

• Completion of secondary school education and a post-secondary certificate in the related functional area.

• University degree in Administration, Economics, Accounting, Foreign Trade or related areas is an advantage.

Experience:

• At least six years of progressively responsible work experience in the field of finance, accounting, budget, audit or another related field.

• Experience with Enterprise Resource Planning (ERP) systems.

• Experience utilizing computers, microsoft package, in special spreadsheets.

• Previous experience in the UN or International Organizations will be considered an asset.

Knowledge:

• General knowledge of UN system financial policies, rules, regulations and procedures will be considered an asset.

•  Knowledge of banking systems (national and international) will be considered an advantage.

Language:

Fluency in both oral and written communication in Portuguese and English.

Functional Capabilities

Description of the behaviour expected for the proficiency level

Internal Controls & Compliance - Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.

Performance Budgeting, Analysis & Reporting - Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.

Resource Management - Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis.

Financial Mgmt. & Accounting Principles - Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at global.hrerecruitment@wfp.org for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.