UNHCR's primary purpose is to safeguard the rights and well-being of refugees. In its efforts to achieve this objective, UNHCR strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, and to return home voluntarily.

The UN Volunteer supports all activities pertaining to supply chain management function, including planning, procurement, transportation, shipping, customs clearance, asset management, warehousing, and fleet management in responsibility. The UN Volunteer applies UNHCR procurement strategy when planning the procurement of goods and services for humanitarian assistance operations. He (she) analyses issues relating to procurement activities and provides information on all procurement activities as well as guidance and advice on UNHCR procurement policies and procedures.

The incumbent is supervised by a Head of Field Office and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while following instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity

Within the delegated authority and under the supervision of Head of the Office in the office, the UNV Supply Assistant will:
• Support warehouse management, assist the process of the custom clearance of consignments, draft exemption requests, assist with goods & services deliveries and provide information on the status of requests and
the availability of items in the supply chain.
• Assist in maintaining accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.
• Assist in the preparation of purchase requests.
• Prepare quotation requests and tenders, produce bid-tabulations from tenders, and prepare purchase orders for approval as per instructions of senior Supply staff or other line managers.
• Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
• Produce standard asset management reports and other asset information, periodically and when requested.
• Identify and assess vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases.
• Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
• Ensure local liaison to effectively support the supply activities.
• Assist in the management of the storage of goods according to "best practices" and UNHCR rules and regulations.
• Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE, physical verification of PPE, preparation of agreements and
disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.
• Perform other related duties as required.


Results/expected outputs:

As an active UNHCR team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNHCR and its beneficiaries in the accomplishment of her/his functions, including:

• Timely Procurement and Sourcing Support
• Accurate Inventory and Warehouse Management
• Efficient Delivery and Distribution of Core Relief Items (CRIs)
• Strengthened Vendor, Partner, and Contractor Coordination
• Compliance With UNHCR Rules, SOPs, and Audit Requirements
• Contribution to Operational Planning and Forecasting
• High-Quality Client Service and Internal Support
• Promotion of a Safe, Respectful, and Collaborative Work Environment