The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview:

We are looking for a Project Manager Assistant to support the effective coordination, administration, advocacy and day-to-day implementation of the Kids4EU project, a transnational initiative promoting civic education and EU values—such as equality, pluralism, and human rights—among children and adolescents.

Reporting to the Project Manager, the Project Manager Assistant will provide operational, administrative, and coordination support to ensure project activities are delivered on time, documented accurately, and in line with EU funding and IRC requirements. This role is well-suited for a detail-oriented professional seeking hands-on experience in EU-funded project management, civic education, advocacy and child-focused programming.

Major Responsibilities:

Responsibilities include, but are not limited to:

  • Support the Project Manager in the planning, implementation, monitoring, and documentation of project activities in compliance with EU and CERV funding requirements.

  • Assist with day-to-day project coordination, including scheduling meetings, preparing agendas, taking minutes, and following up on action points with partners and internal teams.

  • Support budget tracking through financial documentation, including collection and organization of invoices, timesheets, and supporting documents in line with donor rules.

  • Liaise with project partners in Denmark, Greece, Italy, and Poland to support smooth communication and timely information exchange.

  • Provide logistical and administrative support for trainings, workshops, and transnational meetings, including preparation of materials and coordination with participants.

  • Assist in the preparation of project reports, advocacy material, updates, and internal documentation for funders and stakeholders.

  • Support dissemination, communication, and visibility activities, including coordination of content, events, and project outputs.

  • Maintain organized project files and databases, ensuring accurate record-keeping and compliance with IRC and donor requirements.

  • Support monitoring of project progress against work plans and timelines, flagging risks or delays to the Project Manager.

  • Uphold child protection, safeguarding, and ethical standards across all project-related tasks and activities.

Job Requirements:

  • Strong organizational and administrative skills, with high attention to detail.

  • Ability to manage multiple tasks simultaneously and meet deadlines in a dynamic environment.

  • Strong written and verbal communication skills.

  • Fluency in Greek and English (written and spoken).

  • Ability to work collaboratively in a multicultural and transnational team.

  • Commitment to IRC values, including inclusion, equality, and safeguarding.

Bonus Points For:

  • Previous experience supporting EU-funded projects or international programs.

  • Experience working on education, youth, or civic engagement projects.

  • Familiarity with child participation, inclusive education, or rights-based approaches.

  • Experience with project reporting, data collection, or donor compliance.

  • Interest and familiarity with policy influence practices.

  • Knowledge of additional European languages.

Why Join Us?

  • Gain hands-on experience in the implementation of an EU-funded transnational project.

  • Work closely with experienced project management professionals.

  • Contribute to a meaningful initiative promoting civic education and EU values for children.

  • Be part of a supportive, international, and mission-driven team.

Compensation:

This position offers a part-time monthly gross salary range of 600 euros, depending on experience and qualifications.

PROFESSIONAL STANDARDS

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.