Payroll Officer

Company Description

THE OECD – Who we are, what we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE (EXD)

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE HUMAN RESOURCES MANAGEMENT SERVICE (EXD/HRM)

Within the OECD’s Executive Directorate (EXD), the Human Resource Management Service (HRM) is responsible for providing stewardship of the Organisation’s human capital on behalf of the Secretary-General. Overseeing three divisions (HR Operations, the Client Services Group and the Talent Management and Analytics Group), EXD/HRM’s Head Office provides strategic HR direction, leadership in corporate and legal matters and oversight and co-ordination for the Organisation at large.

HRM/HR Opearations is looking for a Payroll Officer who will provide contribution to the management of everyday payroll operations up to production of the payment files. The selected candidate will report to the Head of the Staff and Technical Expertise Hub in the HR Operations Division.

The selected candidate will work and collaborate closely with other colleagues in HRM, the Programme, Budget and Financial Management (PBF) Service and the International Service for Remuneration and Pensions (ISRP).

Job Description

Main Responsibilities

Payroll management

• Contribute to day-to-day payroll operations: analyse, check and make any corrections required, validate all data entered into the ERP software for all categories of personnel
• Control data integrity and compliance with the Regulations and Rules applicable to the different categories of personnel
• Review variable and exceptional pay elements
• Together with the Head of the Pay and Documentation Centre, verify the payroll on a monthly basis, identify and correct anomalies and check the results
• Contribute to the production of balance sheets
• Establish the electronic payroll files (net payments due and transfers) and check data consistency before sending to the Head of Unit for approval
• Review the files transmitted to EXD/PBF for the transfers to be issued
• Produce and/or review all data relating to sociaI and medical contributions and check against balance sheets

Systems management

• Contribute to the management of the staff absence system
• Control that changes to the structure of the Directorates are implemented
• Contribute to the identification of problems and proposed possible improvements to related IT systems
• Carry out tests and help to validate changes to systems and new functions prior to implementation
• Check the pay of officials leaving the Organisation (annual leave, allowances, etc)
• Approve calculations of leaving allowances to be paid, depending on the different pension schemes and currency or review calculations made by the other members of the team
• Check the discharge with the various departments concerned before releasing the payments and ensure data consistency between the different systems while adhering to the payment calendar

Other responsibilities

• Calculate allowances payable in the event of a separation, taking account of the relevant parameters
• Provide high-quality customer service, in coordination with the relevant parts involved
• Contribute to other tasks as required coming under the Centre’s remit
• Replace the Payroll Centre Team Lead and the Senior Payroll Officer in their absence

Qualifications

Ideal Candidate Profile

Academic Background

• A post-secondary qualification in human resource management, administration, accounting, compensation & benefits or a closely related field.

Professional Background

• At least five years experience in payroll management
• Experience working in a multicultural environment and/or in an international organization would be an advantage.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (Word, Excel, Outlook).
• Very good knowledge of human capital management (HCM) systems (e.g. SAP HCM, SmartRecruiters) and/or the ability to learn new systems quickly.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and a knowledge of, or a willingness to learn the other.
• Knowledge of other languages would be an asset.

Additional Information

Closing Date

• This vacancy will be filled as soon as possible, and applications should reach us no later than 23h59 04 March 2026 (Paris time).

Contract Duration

• Open-ended appointment with no foreseen end date.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.

What the OECD offers

• Monthly salary starts at 4 502.33 EUR, plus allowances based on eligibility, exempt of French income tax.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025, all Official appointments will be made under the OECD’s new contractual modalities.
• Click here to learn more about what we offer and why the OECD is a great place to work.  
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions, both for open-ended and fixed-term functions. 

Selection Process

For retained candidates, written tests/video-recorded interviews are foreseen mid-March 2026 and panel interviews are planned for mid-April 2026.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.