The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  IFRC works to meet the needs and improve the lives of vulnerable people before, during, and after disasters, health emergencies, and other crises.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The IFRC's work is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General and has its Headquarters in Geneva, Switzerland. The Headquarters is organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy, and Digitalization; and (iii) Management Policy, Strategy, and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, the Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster, and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles. 

Occupied Palestine Territories - Ramallah is the duty station for this position, and the staff will be part of the country delegation.

This position holder is responsible for ensuring the delivery of effective and timely accounting, financial, and treasury services (if required) at the IFRC Regional Delegation based in Palestine

Policies and Procedures

• Have a deep understand the financial and administrative federation policies and procedures.
• Advise project staff in appropriately interpreting policies, and procedures.
• Provide feedback to staff on documentation submitted with incorrect coding.
• Provide feedback to line managers or the Regional Head of Finance and Administration on policy improvements or procedures.

Financial Reporting

• Perform periodic reviews of the transactions posted to the projects to ensure they are accurately entered into the accounting system.
• Monitor donor reports list and ensure submission before due date.
• Ensure that transaction process occurs according to IFRS (International Financial Reporting Standards) and IFRC policies and procedures and that they comply with donor requirements.
• Provide information about status of reports to senior finance analyst.
• Prepares income or expenditure reallocations to ensure that reports are ready to submit.

Budgeting

• Provide technical assistance to project managers and program staff during budget preparation and revision.
• Provide analysis of actual expenditures vs. budgets, with respective comments on variances (if any) and recommendations.

Validation of transactions

• Ensure that all transactions related to their portfolio are validated following the expenditure authorization policy and other procedures.
• Ensure all accounting transactions are appropriately authorized and documented by original and valid supporting documentation.
• Provide feedback to project managers when findings are identified regarding documentation that does not meet requirements or transactions that are not within the approved budget.
• Follow up with project manager or unit staff on the timely submission of forecasts, journal of expenditures, expense claims, etc.

Treasury

• Conduct monthly cash request analysis submission (if applicable)
• Ensure there are sufficient funds.
• Preparation of bank account reconciliations
• Conduct petty cash counts (surprise or planned)
• Ensure that daily, weekly, and monthly petty cash counts are being done.
• Ensure that the payments are done on a timely basis.
• Coordinate the opening and closing of bank accounts.

Supplementary Services

• Validate Partner National Societies (PNS) transactions related to providing supplementary services.
• Ensure accuracy of the booking of these transactions.
• Prepare draft invoice and ensure that content matches supplementary services report.
• Do necessary corrections after the finance analyst has provided their feedback.
• Liaise with PNSs in case of technical questions.
• Ensure all bookings related to services provided have been reflected in the accounting.

Shared Office and Service Costs

• Provide technical support to project managers while preparing shared office and service costs budgets.
• Gather required information to fill in the calculation spreadsheet.
• Explain to project managers the related function and the analysis results.
• Coordinate revisions of budgets or rates when required.
• Provide the interpretation of management report to the Head of Country Delegation

Accounting verification

• Book all transactions in the accounting system after appropriate review.
• Balance Sheet items review and reconciliations
• Ensure the exact amount counted matches the amount reflected in the accounting system.
• Provide reconciled account statements of outstanding balances of staff and National Societies
• Ensure that other balance sheet items are reconciled

Financial Analysis

• Prepare ad-hoc financial analysis per the projects' demand under their portfolio.
• Interpret financial key performance indicators to the project managers and provide quality advice to improve the performance or minimize/mitigate risks.
• Coordinate the delivery of all general services to ensure a smooth day-to-day office running, including telephone/reception, hotel reservations, housing, ticketing, purchasing, and transport.
• Manage the relevant and timely dispatch of outgoing and incoming mail.
• Ensure compliance with all the local regulations in the country (e.g., labor law, taxes, social security, pension funds, etc.)
• Identify new houses for delegates within the security perimeter as defined and authorized by the Security Coordinator and ensure that all houses leased are equipped and properly maintained. (If applicable)
• Draft and negotiate rental contracts with the landlord/real estate agency with the advice of the legal advisor. Ensure the timely renewal of the lease agreements.
• Arrange the travel and accommodation for delegates and visitors according to agreed processes and procedures
• Update the country delegation’s welcome package to be distributed to new delegates, member National Societies, and visitors.
• Ensure that the standardized filing system is in place.

Office Management:

• Ensure that office utilities are functioning correctly and invoices are paid.
• Keep an accurate record of the inventory of assets, document properly the procurements or disposals of assets, and conduct a physical count to ensure the list is reconciled with the physical items.
• Verify periodically that the insurance policy is up to date and covers the existing list of assets.
• Coordinate with the IT responsible staff for the proper functioning of the IT equipment.
• Review and ensure that the staff in the office files their documents following the standardized filing system for offices in the field.
• Manage the technical setup and the administrative organization of major meetings
• Organize transportation for meeting participants.

Office procurement: (if applicable)

• Undertake non-operational procurement based on the IFRC procurement procedures and regulations, i.e., but not limited to stationery, furniture, IT equipment, and translation services.
• Ensure that the items/services are well delivered, properly stocked where relevant, and invoices promptly processed for payment.
• Create a portfolio of suppliers and service providers to be used by IFRC where needed and based on proper clearances and documentation.

Relationships with other stakeholders:

• Liaise with project managers and unit staff to provide adequate services to achieve the plans and results.
• Liaise with the administration, accounting staff, or finance officers of other offices (when it is necessary)
• Liaise with the assigned finance analysts to get advice, orientation, and support on technical matters and provide feedback on the findings observed in the monthly field returns, accounting, and financial matters.
• Liaise with the Head of Finance and Administration to highlight urgent matters and provide feedback on how to improve systems, processes, and internal controls.
• Support auditors in terms of clarification or providing supporting documentation.
• Conduct briefing and debriefings to unit staff under his/her portfolio.

Others

• Provide support in case of long-term vacancies, absence, or illness to ensure continuity of the finance and administration function.
• Be prepared to deliver training to IFRC staff or National Society Staff (if it is required)

Required

• University degree in finance/ accounting/ administration

Preferred

• Qualification in business administration or auditing

Required

• 3+ years of experience in technical areas of expertise (finance/accounting and administration)
• Experience in personnel management
• Experience in project financial management support

Preferred

• 2+ years of field experience in a humanitarian organization
• Red Cross / Red Crescent movement, other international organizations, large NGOs, and governmental development agencies

Required

• Good stress management skills
• Self-supported in computing systems (e.g., accounting software and MS Office)
• Excellent communication skills
• Good analytical skills and a solution-focused person
• Time Management skills
• Fluent spoken and written Arabic and English

Preferred

• Skills in training and developing staff
• Good command of another IFRC official language (French) 

• Values: Respect for diversity; Integrity; Professionalism; Accountability
• Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust

IFRC Disclaimer

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.

If you appointed to or undertake a role within IFRC, whether as staff, staff on loan or secondees, you will be subject to the organization's Code of Conduct, which is available here and on our website.

Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which include prior professional conduct checks and review of criminal records. IFRC will request a conduct check from all prior employers for a period of 5 years, including but not limited to employers who like IFRC participate in the Misconduct Disclosure Scheme. For more details on the Scheme, please see THE MISCONDUCT DISCLOSURE SCHEME — SCHR.

IFRC ensures equal employment opportunities!