Job Description
Under the overall supervision of the Chief of Mission in Damascus, Syria and direct supervision of the Head of Resources Management, the incumbent will contributing to the implementation of internal controls and financial, human resources and procurement policies and procedures by Implementing Partners (IPs) institute to promote a sound, reliable and accountable financial resources management system.
Responsibilities
Contribute to the assessment, review and improvement of the IP Capacity Assessment (CA) tool, IP Performance Evaluation tool, and recommend tools and resources relevant to the IP Unit.
Participate in IP Capacity Assessments (CA) and prepare inputs to reports stating the IP risk level and identify areas for improvement.
IP Selection
Coordinate the review of IP narrative and budget proposals with Programme, ensuring reasonableness of budget line items and unit costs, reflecting prevailing market rates.
Support the Implementing Partner selection Committees (IPSC) throughout the selection process (IPSC).
Provide verifiable information to IPSCs regarding IPs’ performance and capacity regarding organizational support functions.
IP Financial / Procurement Procedures and Review
Support the SCO to monitor that IPs conduct all procurement and financial transactions fundamentally in accordance with IOM rules and regulations.
Review IP tender announcements ensuring sufficient relevant information, requirements and specifications are duly published and that the tender announcement is widely advertised in pertinent locations to receive quality bid applications.
Prepare inputs to Work Programme for IP financial review and determine extent of analytical and substantive testing procedures based on results of IP CA.
Provide guidance to staff members undertaking the IP project financial reports review on procedures, eligibility of expenditures, sufficiency of supporting documents and feedback to IPs on findings and recommendations.
Conduct midterm and final spot-check on original financial documents and delegate as needed.
Work closely with Monitoring and Evaluation (M&E) Unit, ensuring M&E reports are considered before executing payments to IPs.
Participate in the final review of Requests for Payments and supporting documents for processing.
Participate in the development of IP Standard Operating Procedures (SOPs) and existing guidance notes to IPs. Participate in developing forms for general use of IPs for tracking and reporting purposes; provide inputs to automate IP project life cycle for synchronized updating, tracking, monitoring and common repository.
Conduct workshops for IPs to build IP capacity in financial systems, clarify IOM’s IP procedures and expectations and exchange ideas on challenges being encountered and possible solutions.
Team Management
Support with assigning portfolio of IPs to IP Administrative & Financial Associate according to the risks and priorities.
Provide training to IP Administrative & Financial Associate and assigned third-party personnel.
Coordinate with third party personnel dedicated to performing IP support functions inside Syria.
Perform other related duties as assigned.
Qualifications
Master’s degree in Accounting, Finance or Public Administration or a related field from an accredited academic institution; or
Bachelor’s degree in the above fields with two years of relevant professional experience.
Professional certification as Chartered Accountant or certified public accountant is an advantage.
Experience in project finance management.
Experience in project finance reporting and knowledge of supporting audit or IP review processes.
Working knowledge of migration-related subject areas dealt with by the Organization.
Knowledge of UN and bilateral donor programming.
Knowledge of financial rules and regulations.
Knowledge of International Public Sector Accounting Standards (IPSAS).
- Fluency in English and Arabic is required (oral and written).
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Required Skills
Job info
Contract Type: Special Short Term Graded (Up to 9 months)Initial Contract Duration: 6 months
Org Type: Country Office
Vacancy Type: Special Vacancy Notice
Recruiting Type: National Officer
Grade: NO-A
Is this S/VN based in an L3 office or in support to an L3 emergency response?: Yes